Key Information Parent Handbook

Admission & Accreditation

At Springmont, we believe that an excellent learning environment must include a diverse student population. We are an inclusive school and admit families without regard for race, color, religion, gender, gender identity, sexual orientation or national origin.

Admission policies and procedures can be found on the Admission section of our website. 

Springmont is accredited by the Southern Association of Independent Schools (SAIS) and Cognia. SAIS/Cognia schools meet the highest standard in education for independent elementary and secondary schools. Springmont is reviewed by these accrediting organizations every five years. As an accredited school, Springmont is not required to be licensed by the Georgia Department of Early Care and Learning. The school day is exempt from state licensure requirements. The State of Georgia requires programs serving children ages 3-5 longer than 3 hours a day to be licensed by the Department of Early Care and Learning. Springmont offers such programs in the Toddler and Primary levels, which have received a Good Standing designation, the highest level for complying with health and safety rules.

Fees, Deposits and Tuition
For information about Springmont’s fees, deposits, and tuition, including payment plans and financial aid, please refer to the Tuition and Financial Assistance section of our website.

Enrollment
In order for a child to be enrolled, parents/guardians must complete Annual Registration for their child, submitting any required information and updating their child’s medical profile. Students may attend class only when registration and immunization documents have been processed. Please see the Annual Registration section for more information.

Click here to view the terms of Springmont’s 2024-25 Enrollment Agreement. 

Annual Registration

• Springmont enrollment agreements are for continuous enrollment through 8th grade with an annual opt-out deadline. A non-refundable deposit is due each year. Once the opt-out and deposit deadline has passed, enrollment will be offered to new students based on remaining availability. Current Springmont families, regardless of level, are at risk of losing a classroom position for their child if Annual Registration and the deposit are not received by the deadline. Annual Registration and deposit deadlines are communicated annually via Springmont Weekly News and emails to each family and can also be found on the school calendar. 
• Annual Registration includes updating medical information (including providing up-to-date immunization information and Permission to Medicate), emergency contacts, and necessary permissions for the upcoming school year. Returning families log into the Family Portal to complete this process annually. All required information is due no later than two weeks prior to the first day of student orientation, regardless of new or returning student status. Failure to return the required information by this due date will result in a $50 late registration fee and a possible change in the student’s start date. Please contact the Director of Admission with any questions regarding Annual Registration. 
• All parents/guardians must sign Annual Registration packets.  For parents/guardians who are divorced, we still require two electronic signatures unless sole custody has been awarded by a court and all financial responsibilities lie with one parent/guardian.  

Class Placement (New and Move-Up Students)
Class placements are made after careful consideration of classroom communities and individual student need. These are professional decisions made as a result of faculty and administrative discussions. Any parental concern regarding a student’s learning needs or accommodation should be directed to the student’s current Teacher or appropriate Division Head. Parental or student requests for a particular class placement will not be accepted by faculty or administration, including the Head of School.

The faculty and administration also determine a student's readiness to move to the next level. Class assignments are made only after careful deliberation by the faculty and administration, and are final. If a change in program results in a change in tuition, parents/guardians will be charged or refunded accordingly.

Immunization
All students are required to have a current Georgia Department of Human Resources Certificate of Immunization (form 3231). This can be obtained from your pediatrician or the Georgia Department of Health and Human Services. Out-of-state immunization records cannot be accepted. When documentation expires during the school year, parents/guardians will be notified, and updated documentation must then be provided to the school in order for the student to continue to attend class.

If parents/guardians choose not to have their child immunized, please note that the state of Georgia provides for only two types of exemptions: Medical or Religious. Springmont is reviewed annually for immunization compliance. If your child is exempt due to religious beliefs, parents/guardians must provide Springmont with a notarized affidavit, indicating that immunization conflicts with their religious beliefs.

Families who submit medical or religious exemptions in lieu of Certificates of Immunization for their enrolled children should be aware that Springmont follows the guidelines established by the CDC to determine what precautionary or containment measures may be necessary for the health and safety of all members of our school community. (For example, should a Springmont student or staff member have a confirmed case of measles, all students who cannot produce written confirmation of up-to-date measles vaccination will not be permitted to attend school for 21 days after the confirmed diagnosis of the most recent case. Families who have submitted religious exemptions may submit proof of previous MMR vaccination or choose to have their children vaccinated after which students may return to school after four (4) days.)
 

Please plan to allow enough time so that your child may arrive at school and not feel rushed. The mood in which a student enters the classroom is very important. When students arrive late, they miss the opportunity for greetings that set the tone for their day; additionally, when Elementary and Middle School students arrive late, they miss important information and/or assignments for the day.

As a Montessori school, we are committed to supporting students in developing independence and responsibility and understand that in the process, they may forget items, such as their lunch, from time to time. We have resources to support children in the classroom when this occurs. On occasion, if an item essential for the student's day is forgotten at home, parents may bring the item to the Front Office. Staff will deliver items to Toddler & Primary classrooms. Usually, Lower Elementary students retrieve their own belongings. Upper Elementary & Middle school students will be permitted to retrieve their own items.

Arrival

Half Day & School Day Toddler families should arrive between 8:30 and 8:45 a.m. and park in the Toddler parking spaces in front of the Toddler playground. Staff will help Toddlers exit vehicles along with their belongings and accompany them to the Playground or classroom to be supervised by additional staff.  Parents/caregivers should remain in their vehicles.

All Day Toddler families arriving between 7:30 and 8:10 a.m. should park and walk children to the Front Office. Toddler families are asked not to arrive during Primary, Elementary and Middle School carpool, which runs 8:10 to 8:30 a.m. Those arriving between 8:30 and 8:45 a.m. should park in the Toddler parking spaces in front of the Toddler playground. Staff will help Toddlers exit vehicles along with their belongings and guide them to the Playground or classroom to be supervised by additional staff. Parents/caregivers should remain in their vehicles.

Half Day & School Day Primary families should arrive between 8:15 and 8:30 a.m. and join the carpool queue. Staff will open doors and assist children and their belongings from vehicles toward class. Students should never be dropped off in an area unsupervised by an adult or when carpool staff are not yet on duty. Parents/caregivers should remain in their vehicles. Carpool concludes promptly at 8:30 a.m.

All Day Primary families arriving between 7:30 and 8:10 a.m. should park and walk children to the front door of the classroom. Carpool begins at 8:15 and families arriving between 8:15 and 8:30 should join the carpool queue and follow the directions above.

Elementary & Middle School families should arrive between 8:15 and 8:30 a.m. and drive to the cul-de-sac where staff will open car doors for students. Students should never be dropped off in an area unsupervised by an adult or when carpool staff are not yet on duty. Parents/caregivers should remain in their vehicles. Carpool concludes promptly at 8:30 a.m.

Elementary & Middle School students enrolled in the All Day option or Primary, Elementary & Middle School students registered for Early Care may arrive between 7:30 and 8:10 a.m. and be walked to the Front Office by parents/caregivers. After carpool begins, students must be dropped off in the carpool line.

Lower Elementary students enrolled in the Plus program should be walked by parents/caregivers to the Plus classroom at 7:45 a.m.

Elementary & Middle School students participating in the Strings Program should be dropped off by parents with the Music Teacher at the Fine Arts Cottage at 7:30 a.m. 
 

Carpool
Please display your child(ren)’s carpool name card(s) at both arrival and departure so that staff may properly direct you. This will increase our efficiency and reduce everyone’s time in carpool queues.

• To ensure the safety of all students and school personnel, cell phone use (including picture taking, texting, and emailing) is not permitted during carpool.  In addition to complying with Georgia’s Hands-Free Law, this allows for a safer, more efficient arrival and departure process.   
• Observe school entrance and exit directions as well as the maximum speed limit of 5 miles per hour at all times.
• Please help Springmont to be a good neighbor by not turning around in surrounding neighborhoods or private driveways.
• There are 2 incoming lanes of traffic at our entrance – one for those headed south on Long Island and turning right onto campus, and one for those headed north and turning left onto campus. Please note that Primary vehicles turning left from Long Island will need to merge quickly into the right lane for drop-off carpool. Elementary vehicles may remain to the left and proceed to the cul-de-sac. Please be aware that at the end of the Activity Court, traffic becomes two-way.  Staff will be present to help manage the flow of traffic.
• Always follow instructions of school personnel directing carpool.
• Once in line, please do not pass other vehicles unless beckoned to do so by school personnel.
• For their safety, students under 8 years of age should be seated in the back seat of vehicles, and students of all ages should not be permitted to have their heads or limbs outside of the vehicle while it is moving.
• Students should be ready to exit the vehicle once school personnel open the door. Clothes and shoes should be on; toys and electronics turned off and stored. Car seats should be positioned on the right side of the back seat (passenger side) of the vehicle, if possible.
• Carpool name cards should be prominently displayed in the front windshield. Signs should be used throughout the entire school year, to aid in traffic direction. Additional carpool name cards may be requested from the Front Office.
• Please stay in your vehicle. Staff will help children exit vehicles with their belongings.
• Families with students at multiple academic levels may be able to drop off their older children at their younger child’s carpool location, depending on timing.  

Late Arrival/Tardiness

• Those arriving after the times noted above (8:45 for Toddlers and 8:30 for all other students) are considered late/tardy and should be walked to the Front Office by parents/caregivers for late sign-in. If you arrive late, please do not take or send your child directly to the classroom.
• Students may not arrive on campus after 10:00 a.m. without prior authorization from a Teacher or the appropriate Division Head.
• Each student is allowed three (3) ‘free’ unexcused late arrivals/tardies. All late arrivals are recorded in students’ records, but the first three (3) will be recorded as ‘free’.
• It is incumbent upon parents/guardians to provide information to the Teacher in order that a tardy be counted as excused. Tardiness is considered excused in the event of a family death or funeral, religious holiday, doctor’s appointment, or student illness, only.
• School Day Primary, All Day Primary, Elementary, and Middle School: Repeated tardiness is observed and recorded by the Teacher. After five (5) unexcused tardies, parents/guardians are notified and asked to be mindful of future late arrivals. After eight (8) unexcused tardies, parents/guardians are notified again and may be contacted by the Division Head. After ten (10) unexcused tardies, parents/guardians are notified that their child may be at risk of not completing the academic year and may be contacted by the Head of School. Future enrollment is in jeopardy in the event of excessive tardiness. In addition, all tardiness will be noted on the student’s Progress Reports and transcripts and become a part of the student’s permanent record.

Departure

Half Day Toddler families should arrive between 12:00 and 12:15 p.m. to park in one of the spaces reserved for Toddler families and walk to the gate of the Toddler playground to retrieve their child.*

School Day Toddler families should arrive between 3:00 and 3:15 p.m. to park in one of the spaces reserved for Toddler families and walk to the gate of the Toddler playground to retrieve their child.*

All Day Toddler families may arrive between 3:15 and 6:00 p.m. and are asked to come to the Front Office to pick up their child (unless the Toddler class happens to be on the Toddler Playground).

Half Day Primary - Half Day Primary carpool runs 11:45 a.m.-12:00 p.m. at the Pavilion.*

School Day Primary - School Day Primary carpool runs 3:00-3:15 p.m. at the Pavilion.**

All Day Primary parents/caregivers may arrive between 3:15 and 6:00 p.m. and are asked to come to the Front Office so that staff can be notified and get the child ready to meet their parent/guardian at the classroom door or on the Primary Playground (unless the Primary class happens to be in the front play space).

Lower Elementary Carpool runs 3:00-3:15 p.m. in the cul-de-sac.**

Upper Elementary & Middle School Carpool runs 3:15-3:30 p.m. in the cul-de-sac.**

Elementary & Middle School students enrolled in the All Day option or registered for Extended Day may be picked up 3:15/3:30-6:00 at the Front Office.

Primary, Elementary & Middle School students enrolled in after-school Enrichment classes or activities must be signed out in the Pavilion promptly at the end of class.

Upper Elementary students enrolled in the Plus program will be dismissed by Plus staff from the cul-de-sac at 3:30 or may be enrolled in Extended Day.

Please pick up your child promptly according to his or her schedule.  If students have not been picked up at the end of the indicated periods, parents/caregivers are considered late, and the procedures and fees mentioned in the Late Departure section will apply.

* Please note that as Teachers and Assistants are still caring for other students, they are not available for parent conversations at midday departure times.  In addition, timely pick-up allows faculty and staff to have adequate time for lunch and to prepare for afternoon classroom routines.

** If you are picking up children from both 3:00-3:15 and 3:15-3:30 carpools, please arrive closer to 3:15.

Safety of students is our #1 concern! Therefore, please follow the instructions listed below carefully.

• A student must have his or her parent/guardian’s written permission to leave campus with anyone not listed on their alternate driver list. Parents/guardians are asked to send a note to their child’s Teacher each day that their child is to be picked up by someone other than themselves or a person listed on their alternate driver list. The authorized driver may be asked to park and show identification in order that we may verify his or her name is listed on the authorization or that a note has been received.
• Springmont cannot release any student to a person other than his or her parent or guardian without previous written authorization from the parents/guardians. This is a rule to which Springmont will strictly adhere.
• Students will not be released to car services (ie. Uber, Lyft, etc.).
• If you need to speak to a Teacher or Assistant, please make an appointment outside of carpool time. Safety is our first concern; therefore, all our attention is on the students during carpool.
• Please stay in your vehicle. Staff at the curb will help children into vehicles with their belongings.
• Parents/caregivers are responsible for buckling their children. When your child has been helped into the car, pull forward slowly to the designated Buckle Zone to buckle in your child. Remember that the Buckle Zone is a no-parking area before and during carpool.
• Last-minute changes to regular departure schedules should be avoided. Changes to carpool departure are made by calling the Front Office and are only accepted until  30 minutes before the start of the student's dismissal carpool.
• If you are leaving a car seat at school, please put your child’s name on it and place it in the Car Seat Area at the south end of the covered walkway at the Pavilion.
• In keeping with Georgia law, all students under the age of 8 will be loaded into the back seats of vehicles.

Early Departure

• If you need to pick up your child early, please come to the Front Office, and a staff member will assist you. To reduce class disruptions and in keeping with school safety measures, parents may not go directly to the classroom to get their children.
• Departure between 11:30 and 11:45 (for Half Day students) or 2:30-3:00 (for School Day Primary and Lower Elementary students), and 2:45-3:15 (for Upper Elementary and Middle School students) is prohibited as classes are already preparing for or en route to carpool.
• Children who are signed out early but returning later the same day must also be signed back in at the Front Office.

Late Departure
Please notify the Front Office via phone as soon as possible about your potential late pick-up and anticipated arrival time. Notification does not negate the late fees listed below.

Half Day Toddler
Toddler students who are not picked up by 12:15 p.m. will remain with their Teacher until a parent/caregiver arrives. Parents/caregivers must sign children out in the Front Office.  Parents/guardians are subject to a billable late fee of $20 plus $1 per minute for every minute past 12:15 p.m. This fee will be billed monthly. A signature is requested at pick-up.

School Day Toddler
Toddler students who are not picked up by 3:15 p.m. will remain with their Teacher until a parent/caregiver arrives. Parents/caregivers must sign children out in the Front Office. Parents/guardians are subject to a billable late fee of $20 plus $1 per minute for every minute past 3:15 p.m. This fee will be billed monthly. A signature is requested at pick-up.

Half Day Primary
Students who are not picked up by 12:00 p.m. will remain with their Teacher until a parent/caregiver arrives. Parents/caregivers must sign children out in the Front Office.  Parents/guardians are subject to a billable late fee of $20 plus $1 per minute for every minute past 12:15 p.m. This fee will be billed monthly. A signature is requested at pick-up.

School Day Primary
Students who are not picked up by 3:15 p.m. will remain with their Teacher until a parent/guardian arrives. Parents/caregivers must sign children out in the Front Office. Parents/guardians are subject to a billable late fee of $20 plus $1 per minute for every minute past 3:15 p.m. This fee will be billed monthly. A signature is requested at pick-up.

Lower Elementary
Lower Elementary students who are not picked up by 3:15 p.m. will be signed into Extended Day. Parents/guardians will be charged Extended Day fees beginning at 3:16 p.m.

Upper Elementary and Middle School
Upper Elementary and Middle School students who are not picked up by 3:30 p.m. will be signed into Extended Day. Parents/guardians will be charged Extended Day fees beginning at 3:31 p.m.

All Day Toddler, All Day Primary, and Elementary & Middle School Extended Day
School closes promptly at 6:00 p.m. Parents/guardians are subject to a billable late fee of $20 plus $1 per minute, per student, for every minute past 6:00 p.m. This fee will be billed monthly. Parents must sign their children out in the Front Office, and a signature will be requested.

Early Dismissal Days & Professional Development Early Dismissal Days (as noted on the school calendar)
Toddlers are dismissed 11:30-11:45 a.m.
Primary and Lower Elementary students are dismissed 11:45 a.m.-12:00 p.m. 
Upper Elementary and Middle School students are dismissed 12:00-12:15 p.m.

Regular attendance is important at all stages of school enrollment; therefore, attendance should be a priority for all families. There are numerous breaks during the school year. Please plan your family trips out of town during school vacation times so that your students will be in class on school days. Please inform your child’s Teacher if your student is going to be absent for more than one day.

Absences are considered excused in the event of a family death or funeral, religious holiday, doctor’s appointment or student illness, only. Upon returning to school, parents/guardians are asked to provide a note to the Teacher explaining the absence; this note will be kept in the Teacher’s files. It is incumbent upon parents/guardians to provide information to the Teacher in order that an absence be counted as excused. Schoolwork will not be provided for vacation days. Middle School students should inform Teachers about planned absences so a plan can be made to keep up with missed work.

School Day Primary, All Day Primary, Elementary and Middle School
Strict attendance records are kept for students 5 years of age and older. Ten (10) excused and unexcused combined absences are allowed annually, after which a student is at risk of not completing the academic year. After (10) excused and unexcused combined absences, a doctor's note will be required for any additional absences due to illness.

Repeated absenteeism is observed and recorded by the Teacher. After five (5) unexcused absences, parents/guardians are notified and asked to be mindful of future absences. After eight (8) unexcused absences, parents/guardians are notified again and may be contacted by the Division Head. After ten (10) unexcused absences, parents/guardians are notified that their child may be at risk of not completing the academic year and may be contacted by the Head of School. Future enrollment is in jeopardy in the event of excessive absenteeism. In addition, all absences will be noted on the student’s Progress Reports and transcripts and become a part of the student’s permanent record.

Students in School Day Primary, All Day Primary, Elementary, and Middle School will be counted present if they arrive before 12:00 p.m. or depart after 12:00 p.m. Students missing a portion of the school day due to a medical appointment will be counted as present if they attend class for at least three (3) hours.
 

Campus Safety
Springmont upholds at all times the highest standards of safety to ensure the constant well-being of all of our students, faculty and staff. As such, we rely on the participation of parents/guardians who are encouraged to support our efforts by actively practicing observe and report behavior while on campus. If you witness or notice anything that brings safety concerns to your mind, please notify the first available office staff member immediately so that the issue can be promptly addressed.

Springmont is an open campus using intentional processes and procedures to ensure a safe environment and is continuously reassessing safety and security measures. It is paramount that all adults observe the policies outlined in this section regarding campus access and proper identification while on campus.

Springmont is committed to a safe campus without interruption of the instructional process. All parents/guardians and all visitors must first go to the Front Office when entering campus to be signed in. Badges will be issued for all parents/guardians and visitors during the school day. This policy is enforced. Deliveries may not be made directly to classrooms. If an item (lunch, etc.) is forgotten at home and is being delivered to campus, parents/guardians should bring the item to the Front Office. Staff will deliver items to Toddler & Primary classrooms.  Class Assistants will retrieve items for Lower Elementary students, and Upper Elementary & Middle school students will be permitted to retrieve their own items.

Safety Drills
Throughout the school year, Springmont practices various safety drills on campus in order to prepare our school community for these unlikely but potentially dangerous scenarios. Teachers and staff are trained in best practice procedures for each event and practice drills with students regularly.  The importance of such drills and their procedures are explained to children in a reassuring and age-appropriate way.

Fire Drills and Tornado Drills are each held several times during the school year. Students are taught safe evacuation and protection procedures by Teachers and staff.

Springmont also has established procedures for situations requiring Shelter-in-Place (students work indoors only with doors locked) and Lockdown (students are directed to safe zones and remain quiet and locked in until authorities provide an all-clear). These procedures include administrative directions, classroom safety practices and notification of all emergency personnel and families. Procedures are practiced and reviewed by the faculty and staff annually.

During drills and live situations, access to certain buildings and/or the entire campus may be restricted and/or prohibited. Please be advised that students will not be released to parents/caregivers during these drills or live situations until the Head of School, or a designee, issues an “all-clear.”

Release of Students During Emergencies
Springmont’s faculty and staff are well-trained in emergency situations and conduct drills throughout the school year. In the event of a school emergency, parents/guardians will receive communications in as timely a manner as possible via phone, text, and/or email, and updates are likely to be posted on social media and/or the school’s website.

While students will be released to parents, guardians, and authorized adults via regular dismissal procedures or upon being signed out during safe weather, students will NOT be released during Safety Drills, crisis events, or while en route to a reunification location, class trip, or the Landschool.

Springmont uses a voice notification and texting system designed to meet critical emergency alert situations. In the event of an emergency or school closing, parents/guardians are notified via phone call or text. Springmont will test this system annually with prior notice issued to all parents/guardians. This system will not be effective unless Springmont has your most up-to-date contact information on file. Therefore, please notify the Front Office in writing if your contact information changes during the school year.

If a situation arises in which we must evacuate campus or the Landschool, each family will be contacted through our emergency notification service. Once we have safely arrived at our destination, parents/guardians may pick up their children at the evacuation site. For the safety of all, students will NOT, under any circumstances, be dismissed before reaching the destination location.

In order to keep parents/guardians notified, emergency information will also be posted on Facebook; therefore, it is recommended that parents/guardians follow this page for the most up-to-date information.

Inclement Weather
On days with hazardous weather, Springmont will consider the decisions of the Fulton County School System and nearby independent schools concerning school closings. However, if Fulton County Schools open late, or if Fulton County Schools ask that only teachers and staff report, then Springmont will decide our school schedule on a case-by-case basis. Families will be notified via text, phone call, and/or email. The school’s closing will also be announced on broadcast television stations, Facebook, and our school website in as timely a manner as possible.

Weather radios are kept in the Front Office and at the Landschool and will sound an alert for weather warnings or watches. In the event of severe thunderstorms or tornadoes, please remember that the school has a plan designed for the safety of all students on campus and at the Landschool. Phone calls to the Front Office or Landschool to check on the status of individual students prohibit the administrative staff and faculty from assuring the safety of all Springmont students.

Springmont receives severe weather alerts via two systems that warn us about nearby lightning storms, tornado watches and warnings, and other instances of impending inclement weather. 

• If we are under a lightning warning during carpool/dismissal, administrators will consult weatherbug.com, which provides a lightning strike map indicating the distance of the nearest detected strikes in the previous 30 minutes. 
• If strikes are greater than 5 miles from campus, we will proceed with rainy day carpool/dismissal – students remain indoors until their vehicle has arrived at the curb and are then quickly escorted to their vehicles by staff. 
• If strikes are visible or within 5 miles of campus, students and staff must remain indoors. Parents/guardians/alternate drivers are advised to stay in their vehicles until the storm passes but may elect to park and retrieve their children by coming indoors to get them. If time permits, families will be notified of this indoor pick-up status via our emergency alert system. Disclaimer: Parents assume full responsibility for their child’s safety if they elect to take them outdoors during lightning warnings/severe weather. Reminders about this disclaimer will be included in our emergency alert status communications.
• Students will NOT be dismissed during tornado warnings. Parents/guardians may come to the Front Office for instruction on student departure during warnings.
• Students do not go outdoors or move about campus independently during severe weather. Based on the same criteria above, administrators may allow classes/students to quickly return to their regular classrooms if lightning is farther than 5 miles away. 

Please do not call the office during extreme weather conditions. Families will be notified as soon as possible regarding Early Dismissals due to school closings.

In the event of inclement weather while students are at the Landschool, parents/guardians will be updated via phone, text, and/or email regarding weather conditions and plans for the safety of the students. Just as is the practice during inclement weather on the main campus, parents/guardians are asked NOT to drive to the Landschool to retrieve their child.

Unexpected Early Dismissal
In the event of a power failure, inclement weather, or other instances in which students would be safer in the care of their families, parents or authorized adults will be notified as soon as possible. Under these circumstances, parents/guardians are required to pick up their children in a timely fashion. Arrangements will be made by the school staff for any students whose parents or other authorized adult cannot be reached.

Class trips include traditional Field Trips, Going Outs, Landschool Trips, Sixth-Year Excursions, and the Middle School’s End-of-Year Trip. Permission forms for all class trips are provided by Teachers. Please take care to sign and return them promptly.

Going Outs
This term is used for the small-group trips in the Elementary program which occur in tandem with small-group research projects throughout the year. Going Outs are guided by Teachers but managed, in large part, by the students. Parents/guardians are encouraged to sign up with their child’s Teacher if willing to volunteer as a driver for the three (3) to six (6) students that attend these trips which typically last from one (1) to five (5) hours. Please see the Parent/Guardian Drivers section below for requirements. Permission for Going-Out is included Annual Registration packets for Elementary students.

Landschool Trips
Beginning in Lower Elementary, overnight trips to the Landschool are scheduled in the fall and spring. This experience and the lessons provided at the Landschool are part of the Springmont curriculum. All students are required to attend except in the case of excused school absences (illness, religious holiday, death in the family). Students may not attend another class on campus instead of joining their own class at the Landschool. Unexcused absences will be noted as usual in student records. The cost of attending Landschool trips is included in tuition.

Lower Elementary classes spend one (1) night away on each visit. Students in Lower Elementary who have not visited the Landschool before will be invited and encouraged to join the Landschool overnight trips along with their classmates. Parents or guardians of these students may elect to drive to the Landschool to join the class for dinner and then take their children home rather than having them spend the night. Parents generally do not attend Landschool trips; however, if the Teacher believes it would be helpful for particular students to have their parents attend with them, they may invite those parents/guardians to accompany the class on their child’s first trip. After that time, Teachers invite parents/guardians as they are needed – to teach a course, provide an activity, or aid their child’s experience. Springmont will conduct a Background/Motor Vehicle Records Check for parents/guardians who participate in Landschool trips. This is done solely to ensure the safety of the students and is a standard practice of most independent schools. All information is kept in the strictest confidence. Parents/guardians should complete their Background/Motor Vehicle Records Check no less than two (2) weeks prior to the trip. A new Background/Motor Vehicle Report Check must be completed each school year.

Upper Elementary students spend two (2) nights away on each visit. Middle School students spend two (2-3) nights at the Landschool, two to four (2-4) times during the school year. Personal expenses may be incurred by Middle School students on these trips. Parents/guardians are not permitted on Upper Elementary and Middle School trips.

Middle School’s End-of-Year Trip
Each year, seventh- and eighth-year students raise money to help fund a week-long End-of-Year trip. Typically, these trips rotate annually between an outdoor adventure and an urban learning experience. This trip is part of the Middle School program; therefore, students are expected to attend, and the school’s attendance policy applies. Packing instructions, a basic itinerary, and contact information are provided to parents/guardians in advance. Contributions for meals and incidentals are the responsibility of the family but are kept to a minimum, and these expenses are communicated in advance.

Parent/Guardian Drivers
There are occasions that require parent/guardian drivers. If needed, parents will be notified in a timely fashion so that they may complete the requisite Background/Motor Vehicle Records Check. Please be aware that as a safety precaution, children other than your own are not permitted to ride in the front passenger seat of your vehicle. Every student must wear a seat belt at all times while the vehicle is in motion. No less than two weeks prior to transporting Springmont students, parents/guardians must complete a Background/Motor Vehicle Report Check. New checks must be completed each school year.
 

Toddler
Clothing is a very important consideration in the Toddler Community. Students should be dressed in comfortable two-piece clothing with elastic waist pants/shorts. To aid in toileting, students will be wearing cotton underwear without pants while at school. Soiled underwear and clothing will not be rinsed but will be double-bagged and sent home daily. 

Students will also change into “inside” shoes upon arrival in the classroom. Parents/guardians are asked to provide rubber shoes that fit securely for indoor use. All clothing should be appropriate for the temperature outside as many lessons and activities are conducted outside, year-round. Teachers provide a list of extra clothing to be kept at school. All clothing (including outdoor wear) for Toddler students should be clearly labeled with the student’s name. Many garments are lost each year because students cannot identify them, and the clothing has no name inside. Lost articles are kept in the Lost and Found for a limited time.

To encourage concentration and limit distraction, the following items are prohibited:

• Shoes with lights
• Clothing and lunchboxes with commercial characters
• Play jewelry and watches

For safety reasons, open-toed sandals are prohibited.

Primary
Students should wear comfortable clothing in order to participate fully in all classroom and playground activities. During cold weather, please guide your child to dress warmly so he or she will be comfortable during our outside activities.

Primary students’ clothing should be easy for them to fasten and unfasten when they need to use the bathroom or change clothes in the event of a spill. In order to support the independent development of the child, any clothing such as overalls, belts, ties, buttons, or snaps should be worn to school only when the student can manipulate them independently. If your child is not yet tying shoelaces, then slip-on, buckle, or Velcro shoes should be worn to school. If students have toileting accidents, soiled underwear, and clothing will not be rinsed but will be double-bagged and sent home daily.

All clothing (including outdoor wear) for Primary students should be clearly labeled with the student’s name. Many garments are lost each year because students cannot identify them, and the clothing has no name inside. Lost articles are kept in the Lost and Found for a limited time.

To encourage concentration and limit distraction, the following items are prohibited:

• Shoes with lights
• Clothing and lunchboxes with commercial characters
• Play jewelry and watches

For safety reasons, Crocs, open-toe sandals, and platform shoes are prohibited.

Beginning in Primary, students are encouraged to dress themselves. Springmont’s school culture is accepting of adventurous styles or unique combinations, though overly revealing attire or that with inappropriate language and/or graphics is prohibited. Parents/guardians are asked to make these or other prohibited items unavailable for school wear.

Lower Elementary
Students should wear comfortable clothing in order to participate fully in all classroom and playground activities. During cold weather, please guide your children to dress appropriately so they will be comfortable during our outside activities. Athletic shoes should be worn to school on scheduled PE days. If they are not normally part of a student’s everyday dress, a pair of athletic shoes should be left at school so students can participate fully in outdoor work and recreation.

To encourage concentration and limit distraction, the following items are prohibited:

• Clothing with inappropriate language, graphics or advertising
• Clothing and lunchboxes with commercial characters
• Play jewelry and watches, including fitness trackers

For safety reasons, Crocs, open-toed sandals, and platform shoes are prohibited.

Lost articles are kept in the Lost and Found for a limited time.

Upper Elementary and Middle School
As an exercise in self-discipline and personal awareness, Teachers facilitate a discussion with students regarding school attire, asking them to set class standards for what is respectful and appropriate. Overall, Springmont’s school culture is tolerant of adventurous styles, clothing combinations, and expressions of individuality. Parental guidance is needed to support students’ developing sense of appropriateness and an understanding of time and place. Please note that all shirts must have sleeves, and clothing must cover all undergarments.

To encourage concentration and limit distraction, the following items are prohibited (regardless of gender):

• Cropped or midriff-baring tops - A shirt is considered a crop top when a student's arms are held out to their sides at shoulder level, and their waist is not covered by the shirt, regardless of the height of the waistband on the lower garment. 
• Short-shorts or mini-skirts - Shorts and skirts must reach the bottom of a student’s closed fist when arms are held straight at one’s sides
• Clothing with inappropriate language, graphics or advertising
• Clothing and lunchboxes with commercial characters
• Cellular-based watches

For safety reasons, open-toed sandals and platform shoes are prohibited.

Student dress should allow for comfortable participation in our many physical and outdoor activities. If not normally part of a student’s everyday dress, a pair of athletic shoes should be left at school so students can be prepared to participate fully in all levels of discovery and contribution, both indoors and out.

Students who come to school inappropriately dressed will be asked to call their parents/guardians and request that a change of clothing be brought to them if a suitable alternative cannot be found at school.

Trip Attire
Packing lists will be provided before Landschool and overnight trips. One-piece swimsuits and long swim trunks are preferred for the annual Middle School End-of-Year Trip.

Outdoor Work & Play

At Springmont, all students go outside during the school day for recess, PE, and outdoor lessons, including nature walks, gardening, animal study, and lessons regarding the natural environment, which are part of daily/weekly lesson plans.

Administrators monitor outdoor temperatures and other weather conditions and may instruct Teachers to keep students indoors on unusually cold, hot, or inclement days.

Class communities go outside for PE and/or recess together. Participation in PE is encouraged, and choices of activities at recess include high and low-level outdoor physical activity. Students should dress accordingly.
 

Springmont strives to provide a thorough and authentic assessment of student progress and to clearly communicate student success to parents/guardians. Capturing student progress reflects two important Springmont principles – to nurture not only skills but all areas necessary for supporting the development of tomorrow’s effective and successful leaders, and to facilitate student engagement in their educational experience. Student progress is communicated throughout the school year via Conferences, Progress Reports, and depending upon level, testing, work samples, and collections of student work.

Conferences
All Teachers conduct Parent/Teacher Conferences each fall and spring so that Teachers and parents/guardians can discuss a student’s progress. We request full participation from parents/guardians.

Conference dates are noted on the school calendar, and sign-up begins three (3) weeks prior to the designated Conference days. Parents/guardians must sign-up for a specific Conference time during the allocated Conference days. Families will be provided with a link via email directing them to the online Conference sign-up site. Please do not call the Front Office or your child’s Teacher to schedule your appointment.

Please respect the Teacher’s schedule by choosing from among the Conference times made available. Should you need additional meeting time with your child’s Teacher, please contact the teacher(s) directly and arrange a mutually convenient meeting time.

Conference Care is provided for all enrolled Toddler, Primary, and Elementary students during their parents’ 30-minute Conference times. Fee-based childcare is also offered for those who need all-day care. Students are supervised by class Assistants and other staff.

Elementary
Elementary Teachers also conduct an additional Conference with rising Elementary students’ parents/guardians and parents/guardians of students new to Springmont at the beginning of the school year.

Middle School
A Middle School Family Conference is held before the start of school in August for incoming seventh-year students to develop their educational plans and eighth-year students by request. The role of the Teachers and parents/guardians is to guide the student in setting realistic goals, and then to support the student in meeting his or her commitments. Middle School students attend their scheduled Conferences and lead the discussion.

Plus
To allow additional time and inclusion of our Plus staff, conferences for parents/guardians of Elementary & Middle School students enrolled in our Plus program are 45 minutes in duration. Conference Care is provided during these 45-minute timeslots.

Students, parents/guardians, or Teachers may call for additional Conferences throughout the year. These will be arranged at mutually convenient times as needed.

Elementary Student Profiles
At the end of the school year, Elementary students create portfolios of their work to take home. These may include follow-up work from lessons and photographs that represent the child's experience in the classroom. Profiles, along with MAP testing results, work binders, and Progress Reports, create a well-rounded expression of your child’s growth and development.

Progress Reports
Progress Reports are intended to capture the degree of understanding and proficiency demonstrated in the classroom. Progress Reports also reflect student attitudes and interests. Because Montessori’s progressive education is differentiated for each student, your child’s experience and Progress Report will be specific to your child.

Middle School
Springmont’s Middle School utilizes a numeric grading scale for core classes and world languages. Grades are communicated via mid-semester and semester-end Progress Reports and in transcripts.

Standardized Testing

Elementary & Middle School
All Lower Elementary students who are eight (8) years of age by September 1st and all Upper Elementary and Middle School students participate in MAP Growth testing. Lower Elementary students will take the test once in the second semester. Upper Elementary students will participate in MAP testing once in the first semester and again in the second semester. Middle School students are administered MAP testing two to three times each school year. The assessments are not timed and take place during the school day.

Test dates are communicated via the school calendar and class letters and are not changed except in the event school is closed unexpectedly. Students must be present on the scheduled test dates. Make-up tests are scheduled only in the event of an excused absence (see Attendance section).

Students' first MAP scores are not shared as they are meant to show growth since the previous test, but subsequent test results are shared with parents/guardians, and results become part of the student transcript.

Test scores are just one of several aspects of a student’s educational profile and are not considered to be a summary of all abilities. As such, individual results are private and should not be discussed except between the Teacher and parents/guardians.

SSAT
Eighth-year students may take the SSAT, or similar standardized test, in the late fall/winter in preparation for entrance to high school. This test is conducted off campus and is the parents/guardians’ responsibility to arrange for their child.
 

Communication with Teachers through voicemail or email is recommended. It is important that any issues, concerns or feedback regarding your child be addressed directly with the Teacher. Secondhand sources of information are unreliable. Please make plans to talk with Teachers outside of classroom hours. Teachers will make themselves available to talk with you when students are not present. They will also check voicemail and return your call or email within 24 hours, except for holidays and weekends.
 

Springmont believes that diversity and inclusivity are essential to preparing students to draw on global resources and perspectives thereby becoming more effective in meeting the demands of our collective future. The very fabric of school life at Springmont prepares our students to be the next generation of leaders able to collaborate and problem solve effectively with those of varied views and beliefs.

As such, Springmont welcomes and respects engaged students, families, faculty and staff who value diversity of thought, ideology, gender identity, sexual orientation, age, ability, race, ethnicity, nationality, socio-economic status and political persuasion, all of which captures the richness of the human experience.

Springmont is committed to being a safe and supportive environment, possessing and guiding the development of awareness, sensitivity and global literacy. We do not tolerate prejudice or hatred. Each community member is responsible for advancing the Springmont culture of inclusion, especially among our students who are working to develop personal understanding, respect and authenticity.

Reporting Incidents of Prejudice or Hatred
An individual with a concern about an incident that conflicts with our Statement of Diversity and Inclusivity should contact the Head of School. Whenever possible, concerns/complaints should be submitted in writing.

The school will undertake an investigation and take appropriate action. Incidents in conflict with the Statement of Diversity and Inclusivity as well as the investigation of such concerns/complaints will be kept as confidential as reasonably possible while conducting an effective and appropriate investigation.

Consequences
If the school determines and validates that an incident has occurred, effective remedial action will be taken in accordance with the circumstances. Any individual determined by the school to be responsible for an incident in conflict with the Statement of Diversity and Inclusivity will be subject to appropriate disciplinary action, up to and including separation from the school. Appropriate action will also be taken to deter future incidents.

Non-Retaliation
There will be no retaliation against any individual who brings a concern/complaint in good faith or who assists honestly in investigating such a concern/complaint, even if the investigation finds insufficient evidence of a violation.

Bad Faith Claims
Disciplinary action may be taken against individuals reporting an incident in bad faith. “Bad faith” does not mean reporting an incident that the complainant believes is valid but is later determined to be invalid. Rather, bad faith includes reporting concerns/complaints known to be false or erroneous for the purpose of hurting someone or damaging his/her/their reputation or other similar negative purposes (such as for personal gain).

In divorce or custody disputes between parents/guardians, it is the policy of Springmont not to take sides. The principal interest of all faculty and staff members is the well-being of the student. It is Springmont policy that no employee will testify or give an opinion in such matters except under subpoena. In the event a guardian ad litem is appointed, and after documentation is received, Teachers are permitted to speak directly to the guardian ad litem. Parents/guardians seeking to deny access to a student or a student’s records by virtue of asserted sole custody must submit to the Head of School legal documentation of such claim before the school will deny those rights to the other parent or guardian. It is the sole responsibility of the parents/guardians to provide to the school documentation regarding sole custody. Additionally, it is the responsibility of the parents/guardians to manage conditions and schedules in shared custody situations.
 

Parents/guardians who will be driving students or accompanying students or the class on Going Outs, Field Trips, or Landschool Trips will need to have a Background/Motor Vehicle Records Check and submit a copy of their driver’s license and insurance card. This must be done annually (no less than 2 weeks prior to the trip or outing) and is done solely to ensure the safety of the students and is a standard practice of most independent schools. All information is kept in the strictest confidence. In the event the report indicates a traffic violation within the last two years, that parent/guardian may be asked not to drive students for school-sponsored events.

Drugs, tobacco, and weapons are prohibited at all times on campus and at any school event. Alcohol may not be served at any school event where students are present, whether on or off campus.

Firearms and Weapons
Springmont School is considered a school safety zone, and parents, students, employees, and visitors are absolutely prohibited from possessing or carrying a weapon, as defined in O.C.G.A. §127.1(a), while on school property, including one’s automobile, or while attending any off-campus school function, unless expressly authorized under O.C.G.A § 16-11-127.1(c).

Possession of a weapon of any kind on Springmont School property or at a school event by any parent , guardian, or visitor is a violation of this policy and the parent, guardian or visitor will be asked to leave immediately. Springmont School reserves the right to notify the police for violations pursuant to O.C.G.A. §16-11- 127(a).

Possession of a weapon of any kind on Springmont School property by an employee in violation of this policy is grounds for immediate termination and could lead to criminal charges. Possession of a weapon of any kind on Springmont School property by an employee is a violation of this policy as set forth in the Employee & Operations Handbook, and is inconsistent with the Mission Statement, Springmont School Values, and its policy on workplace and student safety.

Possession of a weapon of any kind on Springmont School property by a student in violation of this policy is grounds for immediate disciplinary action, up to and including expulsion. As members of the Springmont School, students are expected to uphold the Springmont Standards of Student Behavior and Discipline. A violation of the weapons policy directly conflicts with those Standards and negatively affects the learning environment for other students. A violation of this policy may also be a criminal offense, and Springmont School reserves the right to notify the police.

In the Enrollment Agreement, each parent/guardian agrees to be bound by the rules and policies of Springmont School. A violation of those policies, including this policy, may cause the admission and continued enrollment of a student at Springmont School to be suspended, withdrawn or terminated. The safety of Springmont School students and employees is of paramount importance and any actions inconsistent with school safety, including violations of this policy, will be addressed swiftly and severely.

Anyone who becomes aware of a violation of this policy must immediately report the violation to the Head of School. If the Head of School is not available, or there is an imminent of risk of harm to any person, the report should be made immediately to the most available school employee or by calling 911.

Cell Phones
Cell phone (including cellular-based watches) use is strictly prohibited for all students on campus and on class trips; and cellular devices must remain packed away, out of sight. Visible cell phones will be confiscated and returned directly to parents/guardians. Middle School students may use cell phones on designated trips within guidelines set by the Middle School faculty.

With permission, students may use school phones for necessary phone calls. Parent/caregiver calls to students or Teachers will NOT be forwarded directly to the classroom during school hours. Messages may be left at the Front Office or on the Teacher’s voicemail.

Computers and Tablets
Springmont implements safety filters on all classroom computers. Additionally, Teachers determine specific research sites that are permitted for class use, and only these sites may be used. Teachers also establish the parameters for computer usage by all students. All Elementary and Middle School students must adhere to the Springmont Student Technology Policy. A copy of this policy is provided to parents in Annual Registration packets and discussed with students in the context of digital citizenship, safety, and responsible use. Inappropriate use of school computers may result in a loss of computer privileges.

Personal computers and tablets may be used in Elementary and Middle School classes when recommended in order to maximize learning and productivity but must be cleared by IT (see Technology Policy). Access to the Internet and games must be disabled on all computers used during the school day. Personal computers and tablets are not permitted in Early Morning Care or Elementary Extended Day programs. Misuse of devices may result in loss of privileges.

Toys
PLEASE DO NOT ALLOW STUDENTS TO BRING TOYS TO SCHOOL! This includes electronic toys and games as well as play jewelry, watches, toy weapons, and fitness trackers for Toddler, Primary or Lower Elementary students. If a student wants to bring personal items to school, we welcome books, pictures, and items the student has made, as well as objects related to world cultures, science, and nature. If items are to be returned, please label them. Please do not bring pets or other animals to school without first checking with your child’s Teacher.
 

Springmont is a non-profit organization dependent upon tuition as its principal source of income. Tuition is set to include all expenses except personal and optional fees. Student accounts must be kept up to date. Annual Registration will only be permitted for students with up-to-date accounts.

Collection Procedures
A late fee of 1.5% (minimum $10) per month will be assessed on all past-due payments and fees. Additionally, fees will be assessed by FACTS (Springmont’s tuition management system) for overdue payments or returned checks. It is Springmont policy that if a student’s tuition or fees become 30 days past due: 1) A student may be dismissed from school. 2) Their enrollment may be terminated without affecting the obligation for tuition and fees. 3) Springmont will not release this student’s Progress Reports, Teacher evaluations, grades, transcripts or other student records. 4) Springmont will not permit registration for the following year. In the event that Springmont initiates legal action to collect amounts due for tuition fees, the parent/guardian agrees to pay for collection costs including attorney’s fees. All Progress Reports, Teacher evaluations, transcripts and/or diplomas or certificates of graduation shall remain the property of Springmont at all times. There will be no refund for tuition under these circumstances. There will be a $25 charge for any checks returned by your bank for any reason.

Fees

Enrichment and Summer Camp/Programs
Payment in full for all Enrichment activities and Camps/Programs is due by the registration deadline for each session. Refund policies are noted in the online registration. All accounts must be paid in full before registration for subsequent sessions will be accepted.

Plus Program
Additional fees will be assessed in the event a student requires:

• additional one-on-one or small group learning support beyond that provided by classroom Teachers,
• and/or a coordinated education plan including external professional support.

To qualify, students must have:

• a diagnosis, including formal recommendations, via professional educational diagnostic testing,
• and a need for accommodation that can be provided by Springmont while not detracting from the overall program and classroom operation.

If students are recommended for Plus, parents/guardians will be consulted regarding a support plan and informed of the scope of service and support. Fees will be assessed annually and billed with tuition.

Tuition Assistance
The Springmont community is committed to helping families effectively meet the cost of education to the extent the School’s resources permit. Families who demonstrate financial need are eligible to apply for Tuition Assistance. To apply or to receive additional information about Tuition Assistance, please click here or contact the Business Office.

The Tuition Assistance process is confidential, utilizing a third-party Financial Aid evaluation service selected by the school. FAST by Independent School Management is currently used as the independent service to analyze financial need and to make a recommendation regarding an award. The most recent IRS form 1040 is needed to complete the process. Applications are made online via the FAST website. Please see the Tuition and Financial Assistance section of the website for a link.

Awards
Financial Assistance awards are determined by the Tuition Assistance Committee using the FAST recommendation and internal guidelines designed to allocate funds consistently. The range of awards is typically between 5% and 50% of tuition; however, there is no guarantee of an award, and applications must be submitted annually for reconsideration.

Georgia Tax Credit Scholarship Program Policies
The Finance Committee of the Board of Trustees approved a policy regarding the award of school-choice scholarship funds for financial aid which states in part: Scholarship awards under this program shall be made in conjunction with other financial assistance awards as determined by the Tuition Assistance Committee.

Awards shall be made:

• to families in such a manner as to maximize the attraction of new students and retention of existing eligible students
• to “eligible students” as defined in the SSO Bill: “Eligible student means a student who is a Georgia resident enrolled in a Georgia secondary or primary public school or eligible to enroll in a qualified pre-kindergarten program, kindergarten program or first grade; provided, however, that if a student is deemed an eligible student pursuant to this paragraph, he or she shall continue to qualify as such until he or she graduates, reaches the age of 20, or returns to public school, whichever occurs first.”

Donations to Springmont's Tax Credit Scholarship Program under the Georgia Tax Credit Program must be made to the Apogee Scholarship Fund, a third-party School Scholarship Organization (SSO) authorized under the Georgia Tax Credit Scholarship Bill. To make a donation or to obtain more information, please visit the Apogee website. Donations in which the donor designates the donation for the benefit of a specific individual, including a dependent of the donor, cannot be accepted.

The parent or guardian to whom a scholarship award is granted must restrictively endorse the scholarship award payment from Apogee to Springmont for deposit into the account of Springmont. The parent or guardian may not designate any entity or individual associated with Springmont as the parent’s attorney in fact to endorse a scholarship warrant.

A participant who fails to comply with the requirements of the SSO Bill, including, but not limited to, those summarized herein, forfeits the scholarship.

Deadline and Notification Dates
Tuition Assistance applications for the upcoming school year are due by February 1 for first-round consideration.  Applications received after this date will be considered if funds remain after first-round awards have been determined. Families that apply during the first round will be notified of award decisions when Annual Registration is issued. Award acceptance is due by the opt-out/deposit deadline. Awards not accepted by the opt-out/deposit deadline may be withdrawn at the school’s discretion.

Tuition Deposit and Payment Options
Families that receive tuition assistance awards are subject to the same deposit requirements and payment options.

Tuition
Annual tuition covers the basic cost of educating your child at Springmont. Included are the cost of instruction, materials, classroom supplies, snacks, food prep ingredients, class Field Trips, overnight Landschool trips, annual class photographs, a copy of the Yearbook, standardized tests, Media Center resources, art supplies, Springmont Parent Association dues, background and driver checks, Strings instruction for Elementary students, and student accident insurance. Tuition does not include optional fees such as Enrichment classes, Early Morning Care and Extended Day fees (unless the All Day option was selected during Annual Registration), individual student photographs, musical instrument repair, musical costumes, Plus Program fees, and other discretionary student expenses that may occur by level, such as pull-ups or training pants for Toddlers, travel expenses for Middle School End-of-Year Trips, or limited materials for Elementary and Middle School students. If tuition payments are not complete by the time of Annual Registration for the subsequent year, seats may not be held. The only means of securing re-enrollment is via a paid deposit.

Deposit
As indicated on the enrollment agreement, a deposit is required to reserve a student’s space for each school year. Tuition deposits cannot be reallocated as tax-deductible donations. Deposits should be made online by the annual opt-out deadline. Tuition deposits are non-refundable.

New Student Registration Fee
A registration fee is due and payable for a newly enrolled student at the time the family submits the student’s enrollment agreement. This fee is in addition to the enrollment deposit, is also non-refundable, and is charged only once during the student’s enrollment at Springmont. This fee will not be assessed for a student who returns to Springmont after a break in enrollment.

Account Balance
The tuition balance is the amount due after applying the non-refundable tuition deposit against annual tuition. It may be paid in full directly to the school or in installments through FACTS Tuition Management.

FACTS Tuition Management
All tuition accounts, Extended Day charges and other student charges are managed by Springmont's designated third-party provider, FACTS.  

Families may pay tuition in full or elect to pay tuition in installments. FACTS offers installment plans, ranging from 6-9 months in duration, that begin as early as April. The month in which a family is able to begin payments is determined by when the student enrolls or completes Annual Registration.  Monthly installments are deducted on the 5th or 20th of each month consistently for all installments. Deductions are made by ACH transaction from a checking or savings account, or by credit card. There is no interest charged for ACH payments. Credit card payments are subject to a 2.5% processing fee for each such transaction. All payments must be completed in December. 

Families enrolling students after July 5th may contact the Business Office to arrange a payment schedule.

Increases Due to Student Move-up/Program Change
As of the official move-up or program change date, families will be billed the difference in tuition for the academic year. Families may either pay the balance in full or contact the Business Office to add the balance to their FACTS account.

Prorated Tuition
If a student is enrolled or assigned a start date after September 15th, the tuition due is prorated semi-monthly according to the date of entry. Tuition is due in full at the time the student begins school or can be paid in several monthly installments through FACTS. Please consult the Business Office for installment options.

Tuition Protection Plan
The School offers a tuition protection plan which is mandatory for families paying the tuition balance in installments and optional for those paying in a lump sum. 

The fee for the Tuition Protection Plan is set annually and communicated to families with the offer of Enrollment or Annual Registration.  This fee is payable in full with the first installment. Enrolling and paying this fee absolves families of 50% of their obligation to pay the balance of any unused portion of the academic year’s tuition (excluding our non-refundable deposit and TPP fees) in the event of student withdrawal or dismissal. Families that pay tuition in full and elect the optional Tuition Protection Plan receive a refund for 50% of any unused portion of the academic year’s tuition (excluding our non-refundable deposit and TPP fees) in the event of student withdrawal or dismissal. Families who choose to pay in full and not enroll in the Tuition Protection Plan are refunded no portion of tuition or fees in the event of student withdrawal or dismissal. 

Food Allergies

Should your child have a food allergy, a Food Allergy Action Plan (found in Annual Registration packets) must be completed and submitted during Annual Registration or as soon as a food allergy is identified. All parents in the class community will be notified if there are any food restrictions in the classroom. Food allergies among the student population change frequently; therefore, if the majority of classrooms have a particular touch allergy, such as a severe peanut allergy, the entire campus may be restricted. Thank you in advance for your understanding and cooperation.

Toddler and Primary
In the event your child has an ingested food allergy, a Food Allergy Action Plan with a doctor’s diagnosis is required.

Classrooms in which there is a student with a severe allergy will prohibit the food item in the classroom for snack, lunch (for all students), and class celebrations.

Foods will be prohibited in the event a student is at risk of anaphylaxis due to airborne allergies.

Elementary and Middle School
In the event your child has an ingested food allergy, a Food Allergy Action Plan with a doctor’s diagnosis is required. Students in Elementary or Middle School with an ingested food allergy are asked to self-regulate and avoid those items to which they are allergic.

In the event a student has a diagnosed and documented touch allergy with risk of anaphylaxis, the food will be prohibited in the classroom.

Foods will be prohibited in the event a student is at risk of anaphylaxis due to airborne allergies.

Food in the Classrooms

Lunches
All students must bring their own lunches to campus, daily (except students who have been pre-registered for the Middle School-run Pizza Shop, which offers delivery on Mondays, or the school's lunch delivery option, which offers meals Tuesday-Friday).  In keeping with our core value of Stewardship of the Environment, as much as possible, and to reduce the use of disposables (plastic plates, cups, etc.), lunch containers should also serve as dishware.  Bento box-style lunchboxes are recommended. If your child prefers a warm lunch, please make every effort to send it in a Thermos or other container that will keep it warm until lunch.  Microwave use is managed by classroom staff and may be limited. Check with your child’s Teacher regarding the use of the microwave for heating lunch items. Thermoses, tin foil, and insulated containers can help keep food warm until lunchtime, and an ice pack will help items stay cool. Handwashing and/or hand sanitizer use is encouraged before eating.

Lunches should be nutritious and well-balanced. A good balance between carbohydrates, protein, and fat is desirable. Processed and packaged foods are discouraged for nutritional and environmental reasons. Students may not bring candy or carbonated beverages for lunch and sweets/desserts are strongly discouraged.

Restrictions and Reminders for Toddler & Primary students. 
In keeping with recognized food safety precautions for young children and Bright From The Start requirements, Toddler and Primary lunches should not contain foods that are a similar shape and size to the trachea/windpipe. This includes peanuts, hot dogs and other meats, raw carrots, popcorn, fish with bones, cheese cubes, and grapes. These foods must be cut, chopped, diced, or mashed to minimize choking and as appropriate for each child’s age and individual eating, chewing, and swallowing ability.  

Lunch Programs
Families may elect to have their children participate in Middle School Pizza Shop or the school's lunch delivery option. Information on these options is provided at the beginning of each semester.

Snacks
Springmont will provide a light morning snack for students at all academic levels that may include fruits, raw vegetables, cheese, crackers, etc. Afternoon snacks will be provided for students enrolled in All Day programs and Elementary/Middle School Extended Day. Food may be served from communal serving dishes. Handwashing and/or hand sanitizer use is encouraged before eating.

Water
In keeping with our core value of Stewardship of the Environment, instead of using disposable cups, students at the Toddler and Primary levels will have labeled mugs for use in the classroom, while Elementary and Middle School students should bring and use a reusable water bottle daily.  Water fountains and water dispensers are available throughout campus. 

Cooking & Baking
Students/classes cook and bake in the classroom/on campus. Food may be served from communal serving dishes.

Springmont is a 501(c)(3) nonprofit organization. Tuition alone cannot sustain the growth of the school. Community participation is key to the success of an independent school.

Springmont students are not allowed to solicit door-to-door for school funds, per accreditation standards.

Every few years, the Board of Trustees may initiate a fundraising campaign for a capital project such as the construction of the main building in 1973, the Pavilion that was built in 1999 and the Elementary classrooms and Liberal Arts building completed in 2008. Parents/guardians are also encouraged to support capital campaigns.

Antonia’s Scholarship Fund
In 2004, Springmont established a need-based scholarship fund in memory of Antonia Theresa Watkins. More information on contributing to the fund can be obtained through the school’s Development Office. The visible symbol of the scholarship fund is Antonia’s Fountain, located next to the Pavilion, which was constructed in 2004 to commemorate the life of this former Springmont student.

Georgia Tax Credit Scholarship Program (Apogee)
Established under House Bill 1133, the Georgia Tax Credit Scholarship Program allows private citizens and businesses the opportunity to redirect a portion of their Georgia income tax liability directly to support the Financial Aid program at Springmont. Contributions to this program are held in a fund managed by Apogee, a Student Scholarship Organization (SSO), to be distributed as financial assistance to qualified incoming applicants. Georgia residents who contribute to the program receive a dollar-for-dollar credit on their state income taxes. Thanks to growing participation in this program, Springmont has been able to expand the amount of Tuition Assistance we are able to distribute each year. Additional information can be found on our website.

Gift Acceptance Policy
Springmont recognizes that charitable giving is the joyful expression of the donor’s commitment to the mission, management, program and future stability of the organization. Every effort will be made to assist a donor in making a gift that will benefit the school and give satisfaction to the donor. Only gifts that support the mission of Springmont, and which can be properly used or maintained, will be accepted.

Springmont is a 501(c)(3) corporation. Gifts are tax-deductible as described by law. To be considered a gift in a specific tax year, the gift must be received by Springmont or its designated agent by midnight on December 31st, or if sent by mail, postmarked no later than December 31st. Springmont encourages its donors to consult with their tax and legal advisors as to the applicability of deductions, or at any time they wish to assure their contributions are within any kind of legal parameter. Cash gifts in check form should be given only to the Head of School or a member of the Development or Business Office staff. Making a gift with currency should be avoided. Cash gifts to the school should never be given directly to faculty, any member of the staff other than those designated above, or to students.

Credit card gifts (American Express, VISA, MasterCard and Discover) can be made on our website or may be given to the Head of School or a member of the Development or Business Office staff. All gifts of publicly traded securities are sold upon transfer to Springmont and the proceeds credited to the account for which the gift was made. Please call the Development Office for instructions on the easiest way to transfer this type of gift.

Donors wishing to make planned gifts or gifts of tangible property should contact the Development Office. The usual and customary value of services provided free of charge to Springmont may not be claimed by the donor as a charitable deduction. However, the provider may receive recognition by the school for the value of his or her services.

If a donor wishes to remain anonymous, Springmont will do everything in its power to respect that wish. However, Springmont cannot guarantee anonymity.
Because Springmont respects the privacy of its donors, its mailing list is never given or sold to another party.

A copy of the full Gift Acceptance Policy is available from the Development Office.

Non-Student Fundraising at Springmont
We are proud to have such a socially conscious community of alumni and parents/guardians. We applaud their efforts and extend our sincere gratitude that they commit themselves to causes that better the world for all citizens. Due to the incredible amount of philanthropic activity our alumni and parents engage in, Springmont is unable to distribute communications and promotions for charities outside our school fundraising.

Policy on Fundraising Activities by Non-Staff
Fundraising on behalf of Springmont is an expression of the fundraiser’s belief in our school's mission. Springmont encourages its school families to participate in school-sanctioned fundraising activities. The manner in which funds are raised must be a reflection of the school’s values; therefore, if members of our school families wish to participate in their own fundraising activities on our behalf, they must adhere to the same standards as are used for school-originated events, if they use the school’s name in their efforts.

All fundraising activities using the Springmont name must be cleared through the Development Office, which will determine the activity's appropriateness and execution. Only activities that reflect positively on the school, that are congruent with its mission, that are expected to produce a return commensurate with the effort expended, and for which accurate financial tracking can be maintained will be pursued.  To gain maximum public relations value, all fundraising materials will follow the Springmont graphics guidelines. Plans for producing materials should be reviewed by the Director of Marketing and Communications before production. Springmont makes every effort to communicate its fundraising plans for the entire year in the fall. For this reason, Springmont may be unable to provide school communications regarding private fundraisers but will be able to provide administrative support when possible.

All money collected will be treated with the greatest stewardship, whether it is a purchase price or a donation:
• Receipts for all money will be given in a timely manner, listing the date, amount, name of the payer and payee, and purpose of the exchange.
• Within 72 hours of receipt, all money will be turned in to the Development or Business Offices, along with a master list, including the date, amount, name of the payer and payee, and purpose of the exchange. Money will be counted in the presence of the person turning it in and the person receiving it, and a receipt will be given.

The Development Office will be responsible for maintaining an accurate master list of monies collected for each project and for proper recording and tax receipting for donations.

Receipts for in-kind gifts will be issued only after the gift has been delivered to the Development Office or its designated representative. Receipts for in-kind gifts will include a detailed description of the gift but will not include a valuation of the gift.

Expenses incurred during a fundraising activity may not be deducted from the monies collected. Instead, cash advances or reimbursements may be procured from the Business Office with the approval of the Development Office.

Special Event Sponsorships
There are two opportunities for event sponsorships – the Montessori Mile/Springmont Festival and the Spring Auction. Sponsorship of these events helps offset the event’s costs and, with regard to the Auction, results in increased net revenue that is invested back in the school. Sponsors receive various benefits depending on the event, which may include event tickets and mention in promotional collateral and other extras. Please contact the Development Office for more information regarding Auction sponsorship, and the Physical Education Teacher for Montessori Mile/Springmont Festival sponsorship.

Springmont Fund
Every year, the school conducts an annual fund campaign starting on August 1st and closing on July 31st. Known as the Springmont Fund, it is the largest and most important of the school’s fundraising initiatives. All families are solicited to contribute to this campaign that funds important campus enhancements; past projects have included the solar awnings and benches in the cul-de-sac, the artificial turf on the lower Field, the Activity Court, and the Pavilion. Parents/guardians are our most enthusiastic and important group of supporters. Their contributions are not only the primary source of funding for enhancements, but parent participation also communicates to the community at large that our families are committed to the school's mission and invested in the future of Springmont. A high rate of family participation indicates a strong institution and is an important factor when seeking corporate and foundation support.

Student Fundraising at Springmont
At Springmont, we feel it is extremely valuable to teach the importance of philanthropy to our students. We support our students in their efforts to raise awareness and money for 501(c)(3) organizations they deem important and are in keeping with our Core Values. Springmont will help students promote fundraisers when possible, except during the 4-6 weeks of the Springmont Fund campaign.
 

Holidays
In an attempt to celebrate holidays in an age-appropriate manner and in keeping with current areas of interest in each class, holidays such as Halloween, Thanksgiving and Valentine’s Day are celebrated at Springmont at the Teacher’s discretion. The celebration of these holidays is often incorporated into cultural studies in the classroom or acts of service and may be celebrated differently from year to year and class to class. Additionally, the degree of celebration may change as students mature from one level to the next. Celebrations in the Toddler and Primary classes are often low-key, designed with sensitivity to the young student. Valentine’s Day, for example, focuses on the student’s expression of love for his or her family members while Elementary students may bring Valentines for their classmates.

Teachers will provide information regarding celebrations, and Room Parents or Teachers will make arrangements with the families of each class for appropriate refreshments and activities, when applicable.  Please do not send sweets, gifts, or other holiday items to class without first discussing this with the classroom Teacher.

Birthdays
Class celebrations vary from level to level and from classroom to classroom and are based on the child’s stage of development. Please consult your child’s Teacher to determine the particular practice for birthday celebrations in that class.

In order to minimize disruptions and avoid the possibility that some students may feel excluded, please do not distribute birthday party invitations or presents at school by sending them to class, giving them to a Teacher or Assistant, and/or leaving them for pick-up in the Front Office. Class rosters needed for mailing invitations to other families may be found in the directory available on the Family Portal.

Many parents/guardians or family members make contributions to our Media Center Fund so that a special book can be presented to the school or classroom in honor of the student’s birthday. Please see the Media Center Specialist for more information.

Health & Safety
The health & safety of our school community (students, families, faculty, and staff) is always of the utmost importance. Springmont monitors public health recommendations and guidelines designed to promote healthy & safe school environments as provided by BFTS (Bright From the Start), the CDC, medical experts, and other local, state and national health agencies. When guidelines change, we reevaluate and update procedures and policies using the latest metro Atlanta data, notifying the school community in a timely manner and updating this handbook as needed.

Springmont’s buildings are equipped with enhanced air filtration, and classrooms and common areas are cleaned daily. Students are encouraged to wash their hands (or use hand sanitizer) as they arrive on campus, before eating, and after using the restroom.

We believe each family must make its own decisions about what is best for their children. The information below is designed to provide clarity around the practices and procedures we have established to minimize illnesses but in no way guarantees that COVID-19 or other communicable disease infection will not occur through participation in our programs. Consistent with our core values of Mutual Respect, Engaged Learning and Global Awareness, we ask all members of our school community to work together to keep our community healthy & safe by following the guidelines and precautions below.

If you need clarification or have any concerns or questions about Springmont's health & safety policies or procedures, please email feedback@springmont.com.  

Lice

We will notify families if head lice are discovered in their child’s classroom. Classroom head checks may take place upon reported incidences of head lice. Having lice does not mean that your child is “dirty;” in fact lice prefer clean, dry hair. Should families detect head lice at home, please notify the school immediately. Preventing the further spread of lice is key.

• Students found to have lice and/or nits must be picked up immediately and remain out of school for at least 24 hours. A student may return to school earlier only if a professional de-lousing service has been contracted by the family and the company has fully treated the student. A treatment document from the company is needed in order for the student to return earlier than 24 hours after being sent home.
• A student may return to school when completely lice and nit free. Upon returning to school, the student must come to the Front Office, accompanied by a parent or guardian, to be examined by an office staff member. Your child must receive a slip from the Front Office stating that he or she is lice and nit free before returning to class.
• Parents/guardians may drive for a Field Trip if there have been no lice in the family home for two weeks prior.

Lice eggs (nits) cannot be killed by shampoo or any other treatment. They must be removed from the hair and the home manually. Lice shampoos kill only live lice. It is the parents/guardians’ responsibility to make the best decision regarding how to treat their child’s head lice and to return the child to school lice and nit free. Consult a pediatrician for further recommendations.

Illness

Please notify your child’s Teacher AND feedback@springmont.com if your child contracts any communicable disease. Notices of possible exposure will be given to all families in your child’s classroom as appropriate.

Springmont faculty and staff routinely monitor students for symptoms of illness. Students who are unwell will be isolated in a designated area (as necessary) and made as comfortable as possible. Parents/guardians will be notified and asked to pick up their child promptly. We do not have the proper facilities or personnel to care for a sick student. If you are asked to pick up your sick child, please do so immediately. Your child may not attend school the following day.

Returning After Illness

The following guidelines are designed to make sure your child is ready to be back in his/her/their learning environment and to protect others from infection. Please note that any child receiving antibiotics must have received at least 24 hours of treatment before returning to campus unless otherwise noted below. Should your child return too soon, we will call you to take your child home immediately.

Students will go outside to play on most school days. Parents/guardians who feel their children should not go outside because they are recovering from an illness are asked to keep their children at home. All students will be included in all class activities unless special instructions are outlined in the student’s Health Plan and signed by the student’s physician.

• Bronchitis: Antibiotics for 24 hours or more.
• Chicken Pox: All lesions have become scabs (approximately one week).
• Common Cold: No longer uncomfortable or tired
• Conjunctivitis (Pink Eye): Discharge from eyes has stopped. For bacterial conjunctivitis, this is usually 48 hours after starting antibiotic eye drops; consult your physician for safe return time after viral infections.
• COVID-19: See section below.
• Diarrhea: Diarrhea-free for 24 hours or more. We recognize that some antibiotics cause diarrhea that is not contagious, but most children (including all Toddler & Primary students) are not comfortable on campus with this condition. 
• Ear Infection: Antibiotics for 24 hours or more.
• Fever: Fever-free (temperature below 100.4º) for 24 hours or more, without fever-reducing medication. Please keep in mind that fevers are lower in the morning. 
• Hand, Foot and Mouth: Fever-free (temperature below 100.4º) for 24 hours or more, without fever-reducing medication AND all blisters in the mouth and on the skin must be healed. Students should be brought to the Front Office to be examined by a staff member prior to attending class.
• Measles: Requires physician clearance.
• Pinworms: May return to school 24 hours after treatment.
• Rashes: Physician clearance may be required.
• RSV (Respiratory Syncytial Virus): No longer physically uncomfortable, tired, or wheezing, and fever-free (temperature below 100.4º) for 24 hours or more, without fever-reducing medication. Typically, 3+ days.
• Runny nose: As we are aware that many children and adults experience seasonal allergies, those who have a clear, runny nose, and no other symptoms, may remain on campus. Yellow or green mucus may be related to an infection and should be resolved for 24 hours or more. 
• Strep: Antibiotics for 48 hours or more.
• Vomiting: Vomit-free for 24 hours or more. 

COVID-19

• The school should be notified immediately (via feedback@springmont.com) if a student, faculty/staff member, or member of a student or employee's household tests positive for COVID (or any other communicable illness). The date of symptom onset or positive test is Day 0.
• Persons who test POSITIVE should remain off campus until they have been fever-free without the use of medication for 24+ hours AND their symptoms have been improving for 24+ hours. We ask those who return after illness to practice enhanced hygiene (including thorough and frequent handwashing) and consider wearing a well-fitted mask indoors for at least a few days and ideally through Day 10 or until they have two negative antigen test results 24 hours apart.
• Persons EXPOSED to COVID-19 (Close Contacts)
  • Close contacts are people who were within 6 feet of an infected person for a total of 15 minutes or more during the 2 days prior to illness onset, regardless of vaccination status and mask-wearing. The last date of exposure is Day 0.
  • Close contacts may continue to be on campus so long as they remain symptom-free and have not tested positive.
  • Parents/guardians and faculty/staff will continue to be notified if a member of their class community tests positive without identifying the infected person's name.  
  • We encourage parents/close contacts to carefully monitor for symptoms through Day 10.
  • Masking indoors through Day 10 is optional but recommended.
  • Testing is also optional but recommended on Day 5.
• COVID-19 Vaccines are available for students of all ages. Springmont will continue to follow state and federal guidelines (which currently allow for exemption) with regard to medical and religious exemptions for vaccines, including the COVID-19 vaccine. 
• Policies and procedures may change based on community conditions and public health recommendations.
   

Masking
Springmont has an indoor mask-optional policy. This means that people may voluntarily wear masks on campus, but masks will not be required for students, parents, visitors, faculty and staff.

• We respect the wishes of parents/guardians who would like their child(ren) to mask indoors. If you would like your child to be masked indoors (except during eating, drinking, and napping, if applicable), please notify us by emailing feedback@springmont.com.  Classroom Teachers & Assistants will be notified and will do their best to help your child follow your directive. 
• Students, faculty and staff may independently elect to wear masks daily or from time to time.  Masks will be made available for occasional use, but those who regularly wear masks should bring them from home.
• In conjunction with CDC guidance, we encourage students and staff at higher risk for severe illness, those with a household member experiencing COVID-19 or other respiratory infection, and those who prefer to wear a mask to continue to do so. In keeping with our core value of Mutual Respect, we ask that everyone respect the masking decisions made by others.
• Because we have learned that masks are very effective in preventing the spread of respiratory infections, people 2 and older who develop symptoms of illness (fever/chills, cough, congestion, unusual fatigue, headache, sore throat, etc.) while on campus may be asked to mask and isolate while waiting to leave campus. 
• Masks are recommended for those 2 and older in certain circumstances:
  • Persons who have tested positive for COVID-19 but returned to campus before Day 10
  • Persons who are close contacts of household members who have tested positive for COVID-19
• When masks are needed:
  • They should fit securely over the nose and mouth.
  • KN95 or surgical masks are recommended for adults and students ages 2 and older.  
  • All masks/face coverings must be appropriate for the school environment.  Masks with inappropriate or distracting graphics are not permitted.
  • Masks may not be shared.  

Acknowledgment of Risk and Personal Responsibility

By sending their child(ren) to campus, parents/guardians acknowledge and understand that coming to campus presents certain risks beyond Springmont School’s control, and which may exist regardless of whether Springmont controls or attempts to control such risks and even if Springmont exercises the utmost care in trying to prevent infection and illness.

The following Acknowledgment of Risk and Personal Responsibility is in effect for all levels and programs:

• We acknowledge that we have freely chosen to enroll our child(ren) at Springmont School. We understand Springmont has taken all reasonable precautions to protect parents/guardians, students, and staff from exposure to COVID-19 or other communicable diseases. 
• We are permitting our child(ren) to attend Springmont with this understanding, and hereby knowingly and voluntarily assume all risks of injury, illness, death or damage which may arise as a result of our child(ren)’s voluntary participation and attendance. We understand Springmont has no insurance that will pay or reimburse us for illness or injury expenses incurred as a result of our child(ren) participating in any school programs. Therefore, we accept full responsibility for all medical expenses for any injuries or exposure our family might endure by reason of our child(ren)'s attendance.
• We further acknowledge that our child(ren)'s attendance may expose our family to COVID-19 and other communicable diseases, and we assume any such risk, thus releasing Springmont School and all its agents from liability. We may discontinue our child(ren)’s on-campus attendance at any time in light of the risks we are assuming hereunder while acknowledging that this attendance in no way impacts or releases us from our contractual enrollment agreement.
• We also agree that by sending our child(ren) to Springmont School’s campus, our family will fully comply with all health & safety measures out of respect for teachers, staff, and other students and families.

Written Incident Reports are provided to parents/guardians for incidents or injuries that occur on campus. Parents will be called in the event of any injury to a child’s head or neck area or any injury deemed serious.  

In the case of a medical emergency, Springmont will call 911 immediately and make every effort to contact the student’s parents/guardians. In the event that parents/guardians cannot be reached, those listed as emergency contacts will be notified. A member of the faculty or staff will accompany the student to the hospital emergency facility nearest the school, Children’s Healthcare of Atlanta at Scottish Rite. The signed Medical Release form completed during Annual Registration will ensure that students may receive prompt attention at the hospital or emergency clinic. Families are expected to pay the charges for medical services rendered.
 

Due to Springmont’s lush and shady landscape, mosquitoes are prevalent on campus in the fall and spring. While the school does take measures to reduce the nuisance, spraying the students with insect repellant is an added safety measure. As a school, we request permission to apply insect repellent daily before students in Toddler, Primary and Lower Elementary go outside for recess or PE lessons. Permission may be granted during Annual Registration.

Repellant is provided for Upper Elementary and Middle School students to self-apply.
 

The purpose of the Media Center is to serve the Springmont community by providing a variety of diverse resources to support the curriculum of the school and to meet the informational, educational and recreational reading needs of the students. The main objective of the selection procedure is to support the school curriculum by selecting, organizing and making available a wide variety of print and non-print material for research, and for recreational reading for students of different reading abilities.

Elementary and Middle School students may check out up to four books at a time, depending on the student’s age. Primary families may check out books for their children, as well.

The loan period for books is one week. Reference material and periodicals may be borrowed during the school day and must be returned by the end of that day. No fines are charged for late materials; instead, students are encouraged to develop personal responsibility by returning items on time. Lost and damaged items are billed through the Business Office.

Policy on Intellectual Freedom
The criteria outlined below are used to select material, without regard to personal, religious, social or political views.

The Media Center offers opportunities for students to explore ideas from diverse points of view and to develop the critical thinking skills necessary for living in a pluralistic society. The Media Center philosophy supports student access to materials and resists attempts by individuals to regulate what is read, viewed or heard by others.

Review of Challenged Materials
When the school receives a complaint, an attempt will be made to resolve the issue informally. The Head of School, or a designee, will meet with the concerned individual to provide him or her with a copy of the Media Center’s selection policy, and explain the school’s selection procedure and criteria as well as the particular place in the curriculum the questioned material occupies. Parents/guardians may request that their child not read a specific book.

If a parent /guardian or employee of the school wishes to formally challenge material in the Media Center on the basis of appropriateness, the following steps will be taken:

The questioner will write a letter stating that they have read the work in its entirety and has read the Media Center selection policy, noting specifically what they find objectionable. This letter will be sent to the Head of School. The Head of School will appoint a committee, consisting of one faculty member, one administrator, and one parent/guardian to reconsider the material. The questioner or spouse/partner of the questioner may not be a member of the committee. The Media Center Specialist will collect reviews and accumulate data on how the material conforms to the selection policy and submit this to the committee. The committee will review the challenged material and judge whether it conforms to the principles of selection outlined in the school’s selection policy.

The committee shall:

• Read, view or listen to the challenged resource in its entirety.
• Review the selection process and the criteria for selection.
• Check reviews and recommended lists to determine recommendations by experts and critics.
• Weigh values and faults and form opinions based on the material as a whole rather than on passages and selections taken out of context.
• Discuss the challenged resource in the context of the curriculum, the major criterion for the final decision being the appropriateness of the material for its intended educational use.
• Prepare a written report and submit it to the Head of School.

The written report shall be discussed with the individual questioner and retained by the Head of School who will make a final decision regarding the challenged material.
 

During Annual Registration, parents/guardians are required to complete a Medical Release and Permission to Medicate form. If a student does not have a unique medical condition, an electronic signature to that effect is required. If a medical condition is listed and accompanied by a doctor’s order, Springmont will administer the following medications:

• Medications necessary for the student’s health and normal functioning: This is defined as a medication that has a short metabolic life and must be taken during the normal progression of a school day. These medications are defined as necessary for the student’s health and normal functioning and prescribed for an indefinite period of time and needed on a consistent (daily) basis. A few examples of these types of medications are Ritalin, Factor, Epileptic and Diabetic medications, and for Primary age students, this would include asthma inhalers. These types of medication are kept and administered by our Front Office staff.
• Medications necessary in an emergency: This is defined as medication given according to a student’s Medical Release and Permission to Medicate form in the event of a severe allergic reaction. Examples are EpiPens, Benadryl and asthma inhalers.

Asthma Inhalers and EpiPens: All students who suffer from asthma are required to have the appropriate sections of the Medical Release and Permission to Medicate form completed along with a doctor’s signature, indicating directions to be followed. Elementary and Middle School students can self-medicate as indicated on the Medical Release and Permission to Medicate form. Parents of Primary students can elect to send an inhaler for emergencies and/or for daily use. See the Medical Release and Permission to Medicate form for further directions.

All students who suffer from life-threatening allergies are required to have an EpiPen (or similar) provided by the family and kept in the classroom. Students who attend Extended Day or participate in Enrichment must have a second EpiPen kept by Extended Day staff. A completed Medical Release and Permission to Medicate and a Food Allergy Action Plan (in the case of a food allergy) must also be on file. EpiPens must remain on campus until the end of the student’s last day on campus. EpiPens will not be sent home with the student leaving the school for a playdate. Other arrangements for an EpiPen on the playdate must be made by the student’s parents/guardians.

On the main campus, over-the-counter and prescription medications for illness will NOT be administered by any member of the Springmont staff. Parents/caregivers are welcome to come to campus to give their child medication. Please call first and then come to the Front Office. A staff member will get your child from class. Dispensing most such medications can be scheduled before coming to school, just after arriving home, and at bedtime. Consult your doctor for direction.

Middle School
Parents/guardians of Middle School students may elect to complete the Middle School Medication Release, giving their child permission to take/apply over-the-counter medications, such as oral Tylenol, oral Pepto-Bismol, oral Zyrtec, topical antibiotic ointment/cream, or topical hydrocortisone ointment/cream, during school hours or on school trips, if necessary. A Middle School Teacher or representative will dispense the medication, and a record of the drug, date, and dosage will be kept on file.

Any prescription medication necessary for the student’s health and normal functioning (e.g. Ritalin, Factor, Epileptic and Diabetic medications) requires a completed Medical Release and Permission to Medicate form on file in the Front Office.

Prescription medications for illness may be administered by the student. Written permission and dosage instructions should be sent to the student’s Faculty Advisor and medication must be stored in its original container.

Medications necessary while at the Landschool: Parents/guardians may send vitamins, prescribed medications and/or over-the-counter medications such as Benadryl and/or Ibuprofen. These medications must be in their original containers with dosages clearly indicated. Written instructions must accompany the medications and be signed by the parent/guardian. Instructions and medications should be packed in a zip-lock bag and delivered to the Teacher or Assistant by the parent. Students may NOT deliver medications to Springmont personnel or bring medications in their luggage.

Students may not bring medication, including cough drops and vitamin supplements, to school or on class trips in their pockets, backpacks or lunch boxes. If medication of any kind is found in a student’s possession, it will be confiscated and returned to the parents/guardians. This policy is to ensure the safety of the students in our care.
 

The Director of Admission works collaboratively with Middle School Teachers, Registrar, Head of School, parents/guardians, and students in support of successful outplacement and matriculation to high school. Matriculation support is only offered at the Middle School level.

8th grade families should notify their Teachers and Registrar regarding the schools to which their child(ren) will be applying as early as possible. The Registrar is responsible for making sure recommendations and transcripts are sent on time and can assist families with next school requirements once a high school has been selected.
 

The faculty and administration determine a student's readiness to move to the next level. Class assignments are made only after careful deliberation by the faculty and administration and are final.

Moving from Toddler to Half Day Primary
Sometime between the age of 2 ½ and 3 years old, a toddler will become ready to move to a Primary classroom. Many factors determine a student’s readiness for the new learning environment:

• Sharing the adult’s attention with more students
• Working cooperatively with other students
• Exhibiting an expanded vocabulary
• Displaying a certain amount of self-control and concentration
• Being independent in the bathroom

Social and emotional maturity are stronger indicators of readiness than academic knowledge.  After consulting the Toddler/Primary Division Head, the Teacher will notify the parents/guardians when s/he has observed that their child is ready to visit and move into the Primary classroom. Toddlers should be enrolled and attending 5 days each week before transitioning to the Primary level. Parents/guardians are encouraged to observe Primary classrooms before their toddler begins to visit.

Moving from Half Day Primary to School Day Primary
Between the ages of 4 ½ and 5, a Half Day Primary student will become ready to move- up to the afternoon session. Many factors determine a student’s readiness for the extended work session:

• Ability to do concentrated work for the longer day
• Readiness to participate in the advanced group lessons that are frequently given during this time
• Increased self-control and a higher level of concentration
• Social maturity
• Academic progress

After consulting the Toddler/Primary Division Head, the Teacher will notify the parents/guardians when s/he has observed that the student is ready for the afternoon session. The student is introduced to the extended workday on a gradual basis as a visiting guest before a firm date of move-up is set. Some students may need a prolonged period of adjustment and others a shorter period before they are ready to attend every afternoon session. When a change from Half Day to School Day occurs during the school year, there will be an increase in tuition on a prorated basis.

Moving from School Day Primary to Lower Elementary
Primary students enter the Elementary level sometime between their sixth (6th) and seventh (7th) birthdays but must be a minimum of 6 years of age. Students move up to Lower Elementary at the start of school in August or upon their return to school in January. There are three factors used as indicators of readiness to begin the transition phase:

• Academic skills
• Social development
• Emotional development

Each factor carries equal weight; all three average into “readiness.” There is an overlap in the academic work between the School Day Primary and Lower Elementary classes. Therefore, students are not doing “easier” work in their Primary class than they would be doing in the Lower Elementary class. As the academic indicators of readiness emerge, the social and emotional developmental indicators determine when the student is ready for the Lower Elementary class environment. A student ready for the transition to Lower Elementary will exhibit some of the following characteristics of the second plane of development.

• Increased powers of the reasoning mind and imagination emerge as a tool for discovery
• Keen interest in the social dynamic, being part of a group, and working together
• Questioning, deliberative, and even argumentative in pursuing a line of thought
• Sense of justice (fairness) more strongly evidenced
• Independence, desire for physical and mental challenges

Primary and Elementary Teachers work with the Division Heads to determine the time frame for a student's transition to the next level and the student's placement. Communications regarding move-ups are provided to parents/guardians in July, preceding an August start in Lower Elementary or in November, preceding a January transition into Lower Elementary. It is highly recommended that parents/guardians make an appointment to observe in the Lower Elementary classroom well before their child’s move to Lower Elementary.

Moving from Lower Elementary to Upper Elementary and from Upper Elementary to Middle School
Students moving from Lower Elementary to Upper Elementary and students moving from Upper Elementary to Middle School will have an opportunity in the spring to visit the next level. Students advance to these programs only at the start of the academic year in August. Students who move into Lower Elementary mid-year will move to Upper Elementary following 3 ½ years in Lower Elementary. Readiness is determined by the Elementary Division Head based on:

• Academic skill and function
• Social/emotional maturity

It is highly recommended that parents/guardians make an appointment to observe the Upper Elementary and Middle School classrooms early in their child’s Elementary experience.

For Toddlers and young Primary students who nap on campus, cots are assigned, and children use the same cot each day. Bedding, provided by families, is sent home for laundering weekly.
 

Springmont offers a variety of opportunities for parents/guardians to observe in classrooms, both guided and unguided.

In order to offer the most authentic view of the Toddler classrooms, Toddler families are invited to live video views of the classroom, rather than in-person observations which can inadvertently cause our youngest students distress when parents/caregivers must depart.

Parents/guardians of Primary and Elementary students are encouraged to observe their child’s classroom during the school year, particularly before each Conference. Observations are typically 20-30 minutes in duration and usually begin at 9:00 a.m. and 9:30 a.m. Observations are scheduled via online sign-ups shared in school newsletters, not the classroom Teachers, and begin after your child has been in class for at least four weeks. The appropriate Division Head or another knowledgeable administrator will join you for your first observation to answer your questions. Please be aware that Springmont also hosts professional observers year-round, and advanced scheduling is highly recommended. Additionally, Teachers will generally only have time to acknowledge you, giving their full attention to the class. Please call or email the Teacher if you have follow-up questions.

Observations of particular Middle School subject classes may be arranged by emailing the Middle School Division Head. 
 

Springmont respects the privacy of our families and seeks to protect them from unwanted solicitations from third parties. It is our school policy not to sell or distribute our mailing list to non-Springmont groups or organizations. School directories and class lists are intended for school communication and Springmont family use only and are to be regarded as private documents. These lists are not to be given to non-Springmont families or groups, or to be used for business, political or solicitation purposes, even if there is a Springmont family affiliation or connection.

Financial Privacy
Springmont seeks to protect the identity of our families by adhering to strict standards of record-keeping and communications. Sensitive data is protected by lock and key or electronic password where appropriate. Financial information will only be shared with the Head of School or representative of the Business or Development Offices. Springmont will not attempt to obtain sensitive financial data, including but not limited to bank account numbers, credit card numbers, or social security numbers, via email. Any attempt to do so by electronic means should be reported to the Springmont Business Office immediately.

Photography and Videotaping
Springmont photographs and videotapes students on campus and at various school events for print and online newsletters, publications, and marketing; social media; the yearbook; and more. To protect students’ identity and privacy, photographs and videos used in internal and external communications identify students only by their first name or class name unless parental permission is acquired on a case-by-case basis. Parents/guardians have the opportunity to decline permission for their child via Annual Registration.

Families who photograph class or school events and wish to share their photo albums must do so privately. Public, unrestricted access to such photos is not permissible. Families may not hire outside photographers for campus events.

Social Media Privacy Policy
Social media is a powerful force, continuing to grow at exponential rates. No longer just the domain of teens, it’s a ubiquitous communications medium that has become a main source of news and information for all schools, enabling them to reach a variety of audiences.

At Springmont, we expect this medium to remain professional and to reflect the clear delineation between professional relationships and personal friendships. Online interactions should maintain the principles of respect, dignity, prudence, professionalism and concern for and protection of students and their safety at all times. Therefore, the faculty and teaching staff of Springmont may NOT provide unsolicited communications regarding personal interests.

Springmont follows the NAIS (National Association of Independent Schools) policy of showing students’ faces on social media outlets as long as last names are not published with corresponding photos. Parents/guardians who do not want their child’s photo to appear in social media or any of the school’s internal or external articles, advertisements, or marketing materials, may opt-out during Annual Registration.

Website
Springmont’s website contains a private section for families designed to provide them with a variety of communications such as school directories and class lists, handbooks, and forms. Access is granted to the Family Portal annually for enrolled families, July 1 through June 30. Parents/guardians are asked not to share their login information. Please see our website privacy policy online.

Primary, Elementary and Middle School students may attend Early Morning Care and Elementary and Middle School students may attend Extended Day. These programs provide a warm and safe environment for Springmont students before and after regular school hours. These programs incorporate the Montessori philosophy of mutual respect, cooperation and independence to which the children are accustomed in their classrooms. Participation in these programs is dependent upon the same level of conduct expected in the classrooms during the school day.

Early Morning Care hours are 7:30 – 8:15 a.m., Monday through Friday unless otherwise noted. The cost is $10 per student per day. Early Morning Care is located in the Media Center. Primary and Elementary students must be walked and signed in by parents/caregivers. Middle School students may sign themselves in. Fees are billed monthly.

Extended Day hours are 3:00/3:15 – 6:00 p.m., Monday through Friday unless otherwise noted. The cost is $15 per hour, per student. The discounted rate for concurrently enrolled siblings is $12.50 per hour, per student. These fees are billed to the quarter hour beginning at 3:16 p.m. for Lower Elementary and 3:31 for Upper Elementary and Middle School and ending when a student is signed out by Front Office staff. Fees are billed monthly.

Following a nutritious snack, students are offered time to play games, read, work on homework and projects, or spend free time outside, weather permitting.

Please note that pre-registration is necessary, and reservations are made by completing the registrations found online. In an effort to serve the entire school community, standing reservations that are not used will not be honored. Last-minute reservations may be made by calling the Front Office; however, these reservations are subject to availability.

Enrichment Programs
Primary students ages 4 and older, and Elementary and Middle School students may participate in our after-school Enrichment offerings, which include fee-based clubs, sports and classes. Information regarding offerings and associated fees will be provided prior to the beginning of each session to those eligible. To register your child for these classes, parents/guardians must complete the online registration. Payment for the full cost of each class is due by the registration deadline. All classes have limited enrollments and are filled on a first-come, first-served basis. If a class does not meet the minimum number of students required, parents/guardians will be notified prior to the start of the session and will receive a refund.

• There are no refunds after the second class.
• Participation in this program is dependent upon the same level of conduct expected in the classrooms during the school day. Should students lack the discipline necessary to participate, they may be unenrolled from the program, and fees will not be refunded.

Strings & Chorus

Chorus
Upper Elementary and Middle School students can elect to participate in Chorus. Practice will be held before school (7:30-8:15 am) each Monday morning and one Friday morning per month. Open to a maximum of 30 students, Chorus is included in tuition. Students will perform in the fall and spring Recitals.

Beginning Strings
Students interested in joining our Strings program as beginners will be offered individual instruction on a short-term basis. This instruction will be included in tuition for the 2025-26 school year. Springmont will cover instrument rental costs during the school year, but families will be required to sign an Instrument Rental Agreement. Families wanting longer lessons or additional private lessons may arrange these with the Music Teacher at their own expense. Interested families should contact the Music Teacher.

Intermediate to Advanced Strings
String ensemble instruction, included in tuition, is offered to Elementary and Middle School students who play at an intermediate or advanced level. Instruction is once a week on Tuesday, Wednesday, or Thursday morning before school (7:30-8:15 am). Ensemble students will perform in the fall and spring Recitals. Springmont will cover instrument rental costs during the school year, but families will be required to sign an Instrument Rental Agreement. Families wanting private supplemental lessons may arrange these with the music teacher at their own expense. 

Student Support & Success Philosophy

Springmont’s student support philosophy is grounded in our Montessori educational model, centered on discovery learning, and offers opportunities for direct instruction that are differentiated based on each student's interests and needs.  The AMI curriculum model is experiential/hands-on and involves collaborative and cooperative learning, setting the stage for academic and social-emotional skill development. Focused on critical thinking, problem-solving, student agency and independence in learning, and real-world applications, Springmont integrates the learning of foundational academic skills with the CASEL (Collaborative for Academic, Social, and Emotional Learning) framework for the development of the social and emotional skills of self-awareness, self-management, social awareness, relationship skills, and responsible decision-making.  These skills are congruent with our core values, including Engaged Learning, Mutual Respect, Stewardship of the Environment, Creativity, Authenticity, Global Awareness, and the Gift of Time.

Springmont’s Student Support and Success Team (SSST), a key component of the student support system, was established in concert with our commitment to the holistic development of each child, a core principle of Montessori philosophy. When a student requires additional support to ensure academic and social/emotional success, the student's teacher initiates a collaborative process, connecting with the Division Head and SSST chairs (Plus/LS Coordinator and the School Counselor) to discuss concerns.  

The SSST includes the student’s classroom teacher or student advisor, Division Head, Plus/LS Coordinator, School Counselor, and family members, who work together to devise a support plan. This plan is developed with the student’s family, ensuring everyone's input is respected and considered, fostering collaboration and shared responsibility.  

Support and Success Resources

Springmont offers a wide variety of resources aimed at supporting each child’s success. Resources available at no additional charge include Parent Education, consultations and conferences with teachers, Division Heads, and the School Counselor, in-house screenings when recommended by the Student Support and Success Team (SSST) or when implemented for all students within a developmental plane (such as MAP testing for Elementary and Middle School students or academic screening for Primary students).

Some students may benefit from additional educational support, such as the Plus Program, designed specifically to support diagnosed mild to moderate attentional and literacy challenges, and the Lower Elementary Learning Support Program, designed for students entering Lower Elementary (age 6 or 7) needing additional reading support.  

Plus Program

Students with a psychologist's diagnosis and a recommendation from the current teacher are eligible for the Plus Program. Typically, the student’s diagnosis is found within the psychological evaluation provided to Springmont by the family. After the initial assessment, re-evaluations are completed every four years to continue Plus services. While SSST chairs are happy to share a list of psychologists, parents or guardians assume full responsibility for the completion of evaluations, including scheduling and payment.  Families often request that the psychologist meet with the SSST to share information and assist in the completion of a success plan, which may include enrollment in the Plus program.

Plus provides specific literacy support using the Orton Gillingham approach provided by uniquely trained faculty members. Instruction is provided in three to four (3-4) small group sessions each week with a student-to-teacher ratio that does not exceed 4:1. The Plus Program is provided at an additional fee and is not included in tuition.

Learning Support

Students enrolled in the first year of Lower Elementary (age 6 to 7) who are not yet reading at age level and do not yet have a diagnosis from an educational psychologist are provided additional reading instruction. The cost is included in tuition.  

Orton Gillingham instruction is provided weekly with lessons provided by the Lower Elementary teachers. The Learning Support Specialist conducts a basic reading assessment before intervention and at the program's conclusion. Learning Support is offered for two semesters. If continued specialized instruction is needed, students must be evaluated and provide the Plus/LS Coordinator a copy of the psychological assessment to be considered for enrollment in Plus.

Georgia law concerning child abuse reporting has requirements for volunteers at schools. The definition below extends the mandatory reporting requirements to all employees and all volunteers – including parents, coaches, community volunteers and board members of Independent Schools. Volunteers are required to report suspected child abuse to the “person in charge of the facility.” Therefore, a report may be made orally, in writing, or by electronic means to the Head of School.

Any person making a report or causing a report to be made in good faith “shall in so doing be immune from any civil or criminal liability that might otherwise be incurred or imposed.” O.C.G.A. §19-7-5(f).

Persons employed or volunteering at a business or organization, whether public, private, for profit, not for profit, or voluntary, that provides care, treatment, education, training, supervision, coaching, counseling, recreational programs, or shelter to children. O.C.G.A. §19-7-5(b)(5).
 

All parents/guardians are members of the Springmont Parent Association (SPA).  SPA provides an avenue for parents to build community with each other and support school-sponsored events such as the Montessori Mile, commUNITY Dinner, and the Springmont Auction, as well as student-focused events like the Book Fair and Field Day.  The Springmont Parent Association is led by a Chairperson(s) in partnership with the administration. Look for volunteer opportunities in Springmont Weekly News or email spa@springmont.com for more information on how to get involved.  

All adults and students are expected and required to support and not impair Springmont’s learning environment via their conduct, behavior, and performance. Therefore, adults and students must:

• Demonstrate supportive and respectful behavior
• Positively influence children, adults, and peers
• Observe all state laws
• Resolve adult conflicts outside of student view
• Use language and behavior appropriate for minors in a learning environment
• Respectfully address faculty and staff
• Display integrity in conduct, behavior, and performance
• Be supportive and inclusive of all Springmont students and families
• Be responsive to directions of faculty, staff, and security officers
   

Springmont is a respectful learning community that requires considerate engagement of all community members. In addition to the annual review of the Core Values, Teachers give lessons in Grace and Courtesy and hold class community meetings to create, maintain, and support individual implementation of these values and skills in all aspects of the learning environment. The faculty and staff model polite and courteous behavior, and students are treated with respect and, in turn, are respectful to others. 

Students in the community observe the following in regard to school life:

• Respect others
• Respect the environment
• Respect oneself
• Respect materials, tools, and equipment
• Display integrity
• Be supportive and inclusive

These standards apply when students are on campus, engaged in school-sponsored Going-Outs or Field Trips, and participating in school events. These standards also apply in the online environment when students engage with each other. Parents are asked to monitor online behavior. 

Grace and Courtesy lessons are given to help students know how to respond to a variety of situations. These are tailored to the developmental level of the student. Normal peer conflict is a part of every student’s life experience. As students learn the give-and-take of social interaction and cooperation, conflict naturally occurs. Young students are still learning self-control and developing a sense of personal space.

Pushing and other unwanted physical acts, getting upset about not being first in line, taking an item from another student, disagreeing or saying, “I’m not going to be your friend anymore” are all examples of normal peer conflict. They do not mean that a bully/victim problem exists. Students are encouraged to avoid rudeness, insults, aggressive behavior and meanness. Repeated aggressive or unmanageable behavior and unresponsiveness to redirection may result in dismissal.

Bullying is a willful, conscious desire to hurt, frighten or threaten. Bullying is usually a series of repeated, intentionally cruel incidents, or threat of harm, that involve the same students, in the same bully/victim roles. It involves an imbalance of power, either real or perceived. It can be physical or verbal and can include intimidation, inappropriate gestures or touching, and social exclusion. Due to the willful and conscious nature, younger students are not typically developmentally capable of carrying out bullying and are more often involved in normal peer conflict. Bullying is not tolerated.

If students repeatedly behave in ways that disrupt the community, progressive steps for remediation are taken by the family and school personnel. Together, they will problem-solve to determine the strategies that will help the student develop self-control. The goal will be to understand the reasons behind student behavior and exercise discipline that helps the student build their skills and repair any harm that may have been done. All parties must remember that the student is not their behavior. An unhelpful behavior does not translate into a “bad” child, but rather one who needs help building their skills.

Springmont will do this through restorative practices that involve:

• Relationship – the focus is on how the behavior has impacted the individual and community relationship.
• Respect – mutual respect creates safety in the experience and involves listening to each perspective.
• Responsibility – how those involved examine their part in the incident, and how responsibility is taken.
• Repair – the person(s) involved tries to repair as much as possible, acknowledging that not everything may be able to be repaired.
• Reintegration – the community allows those involved to accept responsibility for their actions and re-integrate back into the community with trust.
  
  Practicing restoration involves bringing together individuals in a dialogue, working with parties involved to create common understanding, and coming to an agreement about resolving the conflict and moving forward. It may also include time with a trusted adult, tasks to provide service to others or the campus, time away from the class if needed, and collaboration with the parents. Allowing the student(s) some time to calm down before addressing the incident can be very helpful as we do our best thinking when we are not upset. It may also be necessary to maintain a safe physical and emotional environment.

In the event appropriate progress is not made in the established period of time and/or inappropriate behaviors escalate, parents will be called to pick up their child from school. Students in Elementary and Middle School may not return for a minimum of one school day. A report of suspension will be placed in the student’s permanent file.

Repeated instances of inappropriate behavior will be addressed by the Associate Head and/or Head of School and may result in dismissal.

At no time will any member of the Springmont staff utilize corporal punishment with a student.

Middle School
In keeping with Springmont’s values and the integrity of the overall program, Middle School students are expected to engage honorably and responsibly in all aspects of school life and interaction with school members – in classrooms, during internships, while on trips, and on the Activity Court, Lawn or Field. This extends to social media and email communications, as well as digital interactions outside of school. All classwork is expected to be authentic to each student. To establish clarity and expectation, Middle School faculty members annually define plagiarism and help students establish community guidelines. Violation will put continued enrollment at risk.

Each year, the school hosts several on-campus events for students and parents/guardians. We look forward to having our families attend these events to support their children, socialize with school friends, and strengthen our school community. While attending these events or enjoying the campus, please observe the rules posted on campus that the students observe during the school day. These rules are necessary to keep all members of the community safe and to maintain the limits established during school hours. These rules are listed below.
 

Students who are attending events on campus with their families after school hours are the responsibility of their parents/caregivers. While in your care at events on campus, please remember the following safety and security rules:

• Students must be actively supervised by and within a watchful adult’s eyesight at all times, including on the playgrounds.
• The playgrounds, Activity Court, Lawn, and Field are only available to parents and students when not in use by school programs. Activity Court equipment must be returned to storage.
• The Media Center is open for use until 6:00 p.m. unless otherwise posted.
• Please do not allow students to venture to the creek, wooded areas, or on the wall to the east of the parking lot.
• Students and parents are asked to touch only the water, not the sculpture, in Antonia’s Fountain.
• Classrooms and class gardens are off-limits outside of class hours or after school. Please make an appointment to visit the classroom with your child at another time.

Activity Court, Lawn, and Field Safety
Please keep the Activity Court gates closed and remind your children that the equipment should be used only for its intended purpose. It is unsafe to climb over the fence and to climb on or hang from the basketball goals. Students and parents/caregivers should remain inside the fenced areas while on the Field or trails. Please share the spaces with others choosing to play and put away all equipment before leaving.

Playground Safety 

Toddler
The Toddler playground is for use by students under the age of three (3), only. Please keep the gates closed and show the students how to use the equipment properly and safely. Playground equipment should be used only for its intended purpose, and parents are reminded that it is unsafe for students to walk up the slide or climb on the tops of the equipment.

Primary
Please remember to show your students how to use the equipment properly and safely and to play with respect for others. Playground equipment should be used only for its intended purpose, and parents are reminded that it is unsafe for students to walk up the slide. Parents/caregivers should encourage students to engage in appropriate play, and bigger students are encouraged to take their running games to the lower level.

Springmont also hosts off-campus events such as our commUNITY Dinner. While students are in your care at off-campus events, please be mindful that their conduct and the care of facilities is a representation of your family and the Springmont community.

Student Supervision Before and After School
All play areas of the campus are reserved for class use between 8:20 a.m. and 6:00 p.m. Before school play is welcome and requires active adult supervision.  All play spaces will be closed, and students will be sent to class at 8:20 a.m. daily. After 6:00 p.m., play spaces are available to students and families. Please observe the rules of each area. Please note the Field may be on loan to practicing teams.  After-hours play is at your own risk.

Springmont's Technology & Computer Use Policy sets guidelines for all Springmont students using computers and other technology and accessing the school's computer network and the Internet.  It is our expectation that computers and devices will be used in a manner consistent with Springmont's Core Values and standards of conduct. 

The following rules and code of ethics apply to all students using computers at home and at school while attending Springmont.  Springmont recommends that families monitor their child's use of personal devices.

In using the computer, Springmont students will:

1. Recognize the privacy of others; thus, will not try to learn the passwords of others or change, read, or use the computer files of another user. Students are issued login credentials and may not login using another person’s credentials.
2. Use their own personal folder to store all personal information, documents, and files.
3. Recognize that software and music are protected by copyright; thus, will not copy unauthorized software and music from the school's or other people's computers or illegal sites.
4. Accept the standards established by the school community; thus, will not access or download any inappropriate or offensive information.

In using the Internet, Springmont students will:

1. Notify a Teacher before going online in the classroom.
2. Use the Internet in public view at school and at home.
3. Recognize that information on the web is not necessarily accurate or reliable. Students will evaluate the quality of information found on the Internet, try to locate the person or organization that created any site the student wishes to use for assignments, and determine if they are a reliable source of information.
4. Not check or send personal email, play games, or visit non-work-related sites during school hours. Email is limited to approved communication connected to schoolwork.
5. Students will behave honorably online as they do in person by abiding by polite, socially acceptable, and legal Internet practices.
6. Protect friends, family, the school, and themselves by never giving out names, addresses, phone numbers, credit card information, personal hobbies/interests, or the school's name online. Students will never arrange to meet another computer user face-to-face or speak on the phone with one, remembering that people online may not be who they seem to be.
7. Avoid sites that contain inappropriate or offensive material. If Students come across such a site, they will immediately close that site and tell an adult what happened.
8. Properly reference all information gained via the Internet, just as they would with information from another written source.
9. Not take, send, or forward inappropriate photographs or other material.
10. Not communicate with Springmont employees via phone, text, or social media. Emails to teachers about school matters via Springmont-issued email addresses are permitted. 

Any deviation from the above guidelines may result in temporary or permanent loss of computer privileges.

Use of Personal Devices
Our preference is that personal devices remain at home. Permission from the Classroom Teacher is required for any student to bring a personal laptop or other devices for use in class. In most cases, personal laptop permission is reserved for Middle School students with occasional exceptions at the Elementary level.

Any personal computers brought to Springmont's campus for use in class must first be scanned for viruses and checked for the latest Microsoft Windows/Google Chromebook/Apple OS updates installed. Prior to use in class, all computers must be checked by Springmont's Director of Technology and will not be given access to network printers or the Internet until cleared. If a student’s personal computer does not have the latest antivirus software, Springmont’s Director of Technology will install a free version of a reputable antivirus application (for Windows 10: Microsoft Defender) onto the student's personal device. As Macs and Chromebooks are generally virus-free, the student's computer will be checked to ensure it has the latest operating system (OS) and up-to-date internet browser(s). These applications must remain installed and updated for as long as the computer is used at Springmont.

Springmont expects laptops brought from home to be used responsibly. Laptops should not be used as "entertainment centers," and games, movies, and music are not permitted on campus, including during Early Morning Care or Extended Day hours. The presence of inappropriate materials on laptops and other personal devices brought from home may lead to disciplinary action.

Student cell phone use is prohibited on campus at all times.  Cell phone usage on Middle School class trips is clearly outlined to students at the start of each trip and enforced by the Middle School faculty.

Springmont reserves the right to access any personal devices being used on campus for any reason. Possible reasons include, but are not limited to:

• A personal device causing problems to network and Internet access
• Suspicion of inappropriate use

Primary Students: Although it is rare, Primary students who use computers for their learning will be given lessons on computer safety and agree to the age-appropriate Primary Computer Use Agreement below before using a device.  

Primary Computer Use Agreement 
When I use a computer for my schoolwork, I agree to be Responsible, Respectful and Safe.

Responsible
I will keep my computer clean by washing my hands before use.
I will keep it away from food and drinks.
I will keep it firmly placed on a table and use gentle hands when attending class lessons.

Respectful
I will only use the apps my Teacher instructs me to use.  
I will participate in class lessons by raising my hand to speak and listening when others are speaking.
I will not record,  take, or send pictures without asking for consent from others.

Safe
I will never search for materials that are not needed for my schoolwork.
I will keep all settings on my device as set by my Teacher and parents and keep my personal information, like passwords and address, private.
I will tell my parents or Teacher if I see or hear anything that makes me feel uncomfortable.  
I understand a computer is a tool to help me learn.  If I am not sure how to do something, I will ask for help.

Elementary & Middle School Students: Springmont's Student Technology Policy is set forth by Springmont and governs the use of technology for all Elementary and Middle School students. Teachers and the Media Center Specialist will guide students through the policy and lessons on digital citizenship, online safety, and digital learning etiquette; however, Elementary & Middle School parents/guardians are also encouraged to review the policy with their children.

Elementary & Middle School students will be provided Springmont email accounts as needed. How students utilize email will vary significantly from one level to the next and will be guided by the Classroom Teacher. For safety, email accounts will not be capable of sending or receiving emails from email addresses outside the Springmont School domain and should only be used to communicate with Teachers and other students.

Student Technology Policy

Overview
Springmont provides computer equipment, network access, student email accounts, and access to the Internet for educational use, not for personal or entertainment purposes. These resources are provided for users to collaborate and share information locally, communicate and collaborate nationally and internationally, learn new concepts and software, and research diverse subjects. Users are expected to make responsible choices when using technology.

Everyone, including parents, teachers, administration, and students, is encouraged to discuss the appropriate, ethical and responsible use of the Internet and technology in both home and school environments. This policy applies to school-provided computers and personal devices when used on campus, and more generally applies to communication between members of the school community.

Purpose
Springmont has adopted this Student Technology Policy to set guidelines for accessing the computer network and the Internet. The guidelines are in place to protect the school and its users. Inappropriate use of technology exposes the school to risks, including virus attacks, the compromise of network systems and services, and legal ramifications.

All users with school-provided access to technology are required to review this policy annually and agree to follow the rules set forth in this policy. Parties agreeing to this policy also understand that Springmont may revise the Student Technology Policy as it deems necessary.

User Responsibilities

• Technology security is the responsibility of all Springmont users who use the school's technology resources.
• Users should refrain from opening email attachments that are from unknown sources or are suspicious in nature.
• Users should log out of any computer if it will be left unattended or shut down any computer if it will be unused for the weekend or any other extended periods of time, including but not limited to breaks and vacations.

Acceptable Use

• Use the Internet, network access, student email account, and technology responsibly, appropriately and respectfully in accordance with the requirements of each particular assignment or task.
• Use the Internet, network access, and technology only for school-related work and only visit websites related to schoolwork.
• Ask permission to download, upload or stream anything from/to the Internet; (e.g., software, music, and pictures).
• Document materials used as resources and learn to evaluate sites regarding their credibility as sources.
• Model appropriate and respectful Internet use etiquette.
• Report immediately any information received that is inappropriate or uncomfortable, any security problems identified on the network, and any accidental visit to sites containing obscene and/or inappropriate material.

Unacceptable Use
Springmont technology equipment and networks are for professional, academic, and administrative use. Strictly prohibited uses include, but are not limited to:

• Selling or purchasing any illegal substance.
• Online gambling and gaming.
• Taking, sending, or forwarding inappropriate photographs or other materials.
• Accessing, transmitting, or downloading sexually explicit or obscene content or material that violates sexual harassment laws.
• Transmitting or downloading confidential information that the user is not legitimately entitled to access.
• Downloading any material to a school computer from a flash drive without permission.
• Unauthorized copying of copyrighted material. Copyrighted material includes but is not limited to digitization and distribution of photographs and articles from magazines, books, or other copyrighted sources, copyrighted music, movies, games, and television broadcasts, and the installation of any copyrighted software for which Springmont or the end-user does not possess an active license.
• Downloading, installing, or using any File Sharing program or service.
• Any form of harassment via email, chat, telephone, texting, or paging.
• Student cell phone use is prohibited on campus at all times.  Cell phone usage on Middle School class trips is clearly outlined to students at the start of each trip and enforced by the Middle School faculty.  
• Communicating with Springmont employees via phone, text, or social media. Emails to teachers about school matters via Springmont-issued email addresses are permitted. 

Uses that cause harm to others or damage to their property are unacceptable. Unacceptable uses include, but are not limited to:

• Deleting, copying, modifying, or forging other users' emails, files or data. Disclosing one's account password to other users or sharing accounts.
• Accessing another user's email or network account without permission, and as a result of that access, reading, or forwarding the other user's emails or files without that user's permission.
• Purposefully damaging computer equipment, files, data, or the network.
• Circumventing users' ability to access their account or perform other required duties that use technology; (e.g., changing another user's password).
• Accessing, transmitting, downloading, or executing computer viruses, Trojan horses, or other harmful files, code, or programs.
• Accessing, transmitting, or downloading "chain letters" or any type of “pyramid schemes.”
• Network use that greatly diminishes bandwidth availability, including but not limited to online gaming, audio and video streaming, and large file downloads such as music, movies, television broadcasts, and software unless otherwise approved.

Internet Safety
Due to the anonymous nature of the Internet and email, it is important for users to follow safety precautions while using the Internet.

• Users are not permitted to use Instant Messaging or any chat programs unless otherwise approved.
• Users should never give out identifying information—full name, home address, school name, or telephone number when signing up for a service, chatting, or posting to a public bulletin board.
• Users, in general, should be cautious about providing personal information.
• Users should never respond to email messages, chats, or electronic forum items that are suggestive, obscene, belligerent, or threatening or make them feel uncomfortable.
• Users should report any suggestive, obscene, belligerent, threatening, or uncomfortable experiences to the school administration.

Springmont Middle School Chromebook Loaner Program
All Springmont Middle School students will be assigned a Chromebook each school year. Schoolwork must be completed on this device, and personal devices should not be used on campus. 

If a Springmont technology resource is assigned to a student and taken home, it is the family's responsibility to monitor the use of the device to ensure the student follows the policies below and as noted in Springmont's Technology & Computer Use Policy. Families are also responsible for ensuring that the device is returned in the condition in which it was received. 

When using Springmont technology or network access, students are expected to follow the Student Technology Policy, including the Acceptable Use terms, and respect others' privacy. Online student accounts are to be used for legitimate educational purposes will be subject to monitoring and review, including review of text and attachments that are related to that student or students. At NO TIME should a student consider their springmontspark email, network applications, accounts, or technology access private or confidential in any way. 

While Springmont maintains Internet filters, there may be times when a student accidentally or purposefully discovers inappropriate materials online. Springmont School DOES NOT CONDONE the use of such materials. Improper use of any Springmont technology resource or network access is a violation of the Student Technology Policy.

Device Expectations

• Use two hands when carrying a device from one location to another. Do not grab a device by the screen.

• Keep food, drinks, or other liquids away from the device.

• Keep devices on a hard, solid surface like a table or desk. Place the device gently on tables or desks.

• When not at school, keep the device within the student's residence. The device should not be taken on trips or travel destinations.

• Nothing should be placed on top of the device.

• When closing the device, nothing should be between the screen and keyboard.

• Do not place stickers on the device.

• The device should be charged at home when not in school.
   

Lost, Damaged, or Stolen Devices
Included in tuition, each student is provided one Chromebook for use while enrolled in Springmont's Middle School. If the device is lost or damaged beyond repair, a $500 fee will be assessed. If the device is repairable, the repair cost will be assessed. Lost charging cords will be replaced for a $25 fee.

If a device is stolen, a report must be filed with the relevant police department within 24 hours of the theft and reported to the school. Under such circumstances, the device will be replaced free of charge.

Return of Devices
Devices and accessories must be returned to the school the last week of school in May. If a student withdraws or is dismissed prior to the end of the school year, the device and accessories are due back to the school on the student's last day. Failure to return these materials will result in a charge for the full price of the unreturned device and accessories.

Google and Springmontspark Email Access
Springmont provides access to Google Workspace for Education, Google Maps, and Google Cursive and issues email accounts to students for use only within the school. Students can access the email from any device via Google Classroom. However, for security purposes, students will only be able to send and receive emails to and from other Springmont and Springmontspark users.

User Privacy
Springmont may provide access to commonly used third-party tools (such as Zoom) for learning purposes or virtual meetings as needed.  Springmont encourages parents to review the privacy statements of the third-party providers whose tools they choose to use so they can understand how those providers collect, use, and share their information. Springmont is not responsible for the privacy statements or other content of such third-party providers.

Enforcement
The use of Springmont computer equipment, network access, student email accounts, and Internet services is a privilege, not a right, and inappropriate use may result in users' privileges being denied, revoked, or suspended at any time. Inappropriate use may also lead to disciplinary action.

Prior to submitting any requests for transcripts and/or Teacher recommendations, parents/guardians must complete and sign a Transcript Request form which can be found on the Family Portal. The form may be brought to the Front Office. Most schools have moved to an online transcript and recommendation request system.

Please use admission@springmont.com as the email address for all electronic recommendations. Using a Teacher’s email address will delay the process. The forms will be emailed/mailed to the designated schools. Please be sure to provide the correct email/mailing address. Families are asked to allow a minimum of two weeks to process transcript and/or recommendation requests.

Giving/sending transcripts and/or recommendation requests directly to Teachers will delay the process.
 

Tutoring

If a student, age five (5) or older, needs extra practice or remedial work, the Teacher will first make every possible effort to address the difficulty within the scope of the classroom and school day. If further assistance is necessary, parents/guardians may ask a faculty or staff member to act as a paid tutor.  Teachers may only act as paid tutors for students NOT currently enrolled in their class. These are independent arrangements negotiated between the Teacher and parents/guardians and must take place outside normal school hours.  To ensure full assessment of the student’s needs and protect interested parties from potential conflict, the Teacher will inform the appropriate Division Head and the Head of School in writing before arrangements are finalized.

Student Supports

In the event a student requires additional specific educational support services during the school day but beyond the scope of the classroom Teacher, and these services can be provided by Springmont, additional fees may be assessed. These specific and individualized services and learning goals must be discussed with the Teacher and the appropriate Division Head in advance.

Springmont makes every effort to make speech-language screenings available to Primary and Elementary families annually. The specialists providing these screenings have a relationship with the school and may offer their services to work with Springmont students during school hours as their schedule permits.

Parents/guardians may request that an outside specialist or therapist schedule an observation during school hours. Parents/guardians are directed to complete an Authorization to Obtain Information form prior to contacting the appropriate Division Head to schedule this visit. 

Due to space and safety considerations, outside specialists may not work with Springmont students on campus.

Babysitting/Childcare

School employees may serve as babysitters/childcare providers outside of school hours only with permission from that employee's supervisor.