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COMMUNITY AGREEMENT

Updated Air Travel Policy for Fully Vaccinated People (effective May 10, 2021)

While we will continue to ask all community members to follow all CDC guidelines and school policies, effective May 10, Springmont is amending our air travel policy for fully vaccinated people (which does not include children), only.

Fully vaccinated people may resume essential domestic air travel (i.e., required business trips, family emergencies, etc.) without quarantining and/or testing afterward so long as they:

  • follow all CDC travel guidelines (which include wearing a mask while traveling), 
  • are not exhibiting symptoms of COVD-19, AND
  • are willing to show official, dated proof of vaccination (CDC COVID-19 Vaccination Record Card) either before traveling or at arrival carpool after travel concludes. (To ensure the greatest possible medical confidentiality, we will not be keeping a copy or record of these.)

Further, children of fully vaccinated people who have participated in essential domestic air travel will no longer need to quarantine and/or test following the person’s return to the household assuming the above 3 conditions have been met.

Please remember that children under the age of 16 are not yet able to be vaccinated and are therefore not eligible for air travel without testing and/or quarantining afterward. 

In addition:

  • Those unable or unwilling to show official, dated proof of vaccination (CDC COVID-19 Vaccination Record Card) will be asked to quarantine and/or test, and children from that household will be asked to remain off campus until negative test results are provided.
  • If a household receives a visitor(s) who travel(s) by air, proof of vaccination or negative test results for the air travelers will be required before students from the household can return to campus.
  • All families with household members who have traveled by air are asked to continue to answer the Daily Health Screening app questions accurately, indicating YES for air travel for 14 days post return date. 

Following guidelines from the CDC, Springmont will continue to ask all members of our school community (including those fully vaccinated) to:

  • Wear a properly fitted mask and maintain physical distancing in all indoor public settings (i.e., stores, gyms) and when visiting indoors with unvaccinated people (which includes all children) from multiple households
  • Avoid large, indoor gatherings (i.e., crowded restaurants, indoor graduations/ceremonies, indoor concerts, and sporting events)
  • Wear a properly fitted mask and maintain physical distancing, as much as possible, when in crowded outdoor settings and venues (i.e., outdoor graduations/ceremonies, neighborhood gatherings, outdoor concerts and sporting events, graduation ceremonies, water parks/pool areas/swim meets, outdoor amusement parks, zoos, etc.)

Please note that all other Springmont COVID policies and procedures currently remain unchanged.  This includes mask-wearing on campus and all aspects of our Community Agreement and COVID-19 Handbook not specifically altered above. 

We appreciate your continued compliance with Springmont’s COVID protocols and acknowledge that your cooperation and close adherence have made a positive impact on the health & safety of our school community this year.  We also know that while these measures controlled the spread of the virus, they came at the expense of socializing with extended family and friends; we eagerly look forward to opportunities to resume a more normal lifestyle and to renewing our Springmont community.

We recognize and appreciate the differences of opinion about how best to handle the pandemic now and into the future and kindly ask everyone to continue to practice Mutual Respect, one of Springmont’s core values. If you need clarification or have any concerns, thoughts, or questions about air travel, procedures following travel, or any Springmont COVID-19 policy or procedure, please email feedback@springmont.com. 

If you have questions about travel plans, please email feedback@springmont.com

February 1, 2021 update:

With a shared determination to make in-person learning and the health & safety of our community a top priority, we ask every member of our community to re-evaluate social, athletic, extracurricular, and other non-essential (outside of employment and unavoidable responsibilities/obligations) activities that involve contact with those outside our households. Please remember that when any individual in our community takes a risk, the burden of that risk falls on our entire community.  The choices we make each day impact our entire community and the school’s ability to continue in-person learning.  

While no activities are 100% safe during this pandemic, the following are designed to reduce risk.

  • All students, families, faculty & staff should avoid being indoors with others outside of their household or class. Sleepovers and other activities involving extended indoor contact are strongly discouraged and should be avoided.
  • When being indoors with those outside one’s household or class is unavoidable, masks that fit properly, covering both nose and mouth tightly and securely, should always be worn AND a distance of at least 6’ from others should be maintained at all times, including during extracurriculars/sports practices and matches.
  • When outdoors with others outside of one’s household or class, masks should be worn except when a distance of at least 6’ from others can be consistently maintained.
  • The following are designed to promote safe travel. Actions potentially requiring quarantining or testing before returning to campus include, but are not limited to:
    • Air travel or receiving visitors who have traveled by air
    • Public transportation without masking
    • Eating and drinking indoors while closer than 6’ from people outside your household
    • Staying in hotels or other accommodations that have lobbies/internal hallways/elevators
    • Gathering with more than 10 people (including your household) including but not limited to amusement parks, concerts, sporting events, reunions, weddings, funerals, etc.

We thank every member of our school community for their robust accountability, consistent compliance, and continued cooperation and vigilance.

Click here for our Community Agreement

COVID-19 HANDBOOK - Updated 5.10.21

After considerable planning and deliberation, Springmont School began the 2020-21 school year in person and on campus.  This decision is an acknowledgment that the risk must be weighed against the educational, social/emotional, economic and other benefits of re-opening.  Campus re-opened with many new health & safety protocols and Springmont is doing everything we can to mitigate that risk as much as possible. Each family and faculty/staff member must decide how to balance those risks, and whether to send their child(ren) to campus.

This document does not outline every school procedure and policy; rather, there are certain parts that will supersede some aspects of our Key Information Parent Handbook and our Employee/Operations Handbooks.  This Handbook attempts to outline the policies and procedures we are employing to mitigate COVID-related risks at school and the various day-to-day operations that will be different because of these implementations.

We believe that On Campus learning under these conditions is in the best interest of the school community as a whole and that each Springmont family must make its own decision about the balance of risk and benefits and decide what is best for their children. The information in this document will provide clarity around the practices and procedures we have established to minimize exposure to our community but in no way guarantees that COVID-19 or other communicable disease infection will not occur through participation in our programs.

Parents/caregivers must drop off and pick up students outside of school buildings. Drop off and pick up times have been staggered. Due to Daily Health Screenings, drop-off takes a bit longer. Administrators, Teachers and Assistants will be available to assist students at arrival and dismissal. 

Access to Springmont buildings and campus spaces is limited to students, employees, and necessary contractors who have completed our Daily Health Screening.  Visitors are not currently allowed on Springmont’s campus or in classrooms.

Student Items Being Delivered to Campus

If an item (lunch, homework, etc.) is forgotten at home and is being delivered to campus:

  • Parents should call the school as they arrive on campus and then place the item on the white bench outside the Front Office doors.
  • The receptionist will email (or if it is time-sensitive, call the classroom) to let the Teacher/Assistant know the item is available for pick up.
  • Assistants will retrieve all Toddler, Primary and Lower Elementary student items, and Upper Elementary and Middle School students will be sent to retrieve their own items.

Every space on campus will be used for teaching and learning, therefore there will not be designated group meeting spaces.  All large group meetings for employees or the parent association should take place via Zoom. Small employee groups may meet in an available classroom or office if physical distancing rules can be followed. All parent/teacher meetings will utilize Zoom.

Each day all students and employees must complete a COVID-19 Daily Health Screening.  If any question has a ‘YES’ response, admittance to campus may be denied. 

To reduce the risk of transmission, students are not permitted to carpool with students outside their class/cohort.

Please display your new 2020 carpool sign/hanger at both arrival and departure so that staff may properly direct you. This will increase our efficiency and reduce everyone’s time in carpool queues.

All Day Toddler and All Day Primary families arriving before the start of morning carpool should remain in their cars.  An employee will be available at the Toddler parking area 7:30-8:00 a.m. to come to your vehicle to take temperatures and assist children to class.

Half Day Toddler and School Day Toddler families should arrive between 8:30-8:45 a.m. and utilize the Toddler parking spaces in front of the Toddler playground.  Once parked, an employee will approach your vehicle to take temperatures and assist children to class. 

Half Day Primary and School Day Primary families should arrive between 8:05-8:20 a.m. and join the carpool queue where their child’s class Assistant will take temperatures and assist children to class.

Elementary and Middle School families should arrive between 8:15-8:30 a.m. and drive to the cul-de-sac, where they will be directed to pull forward to their child’s Elementary Assistant or Middle School Teacher who will take temperatures and open car doors for students. 

Families with students at multiple academic levels may be able to drop off their older children at their younger child’s carpool location, depending on timing.

PPE (personal protective equipment) will be worn and touchless thermometers will be used by all employees who administer Daily Health Screenings.  Daily Health Screening results will be recorded.

Late Arrival/Tardies

Primary carpool ends at 8:20 a.m. and Elementary and Middle School carpool ends at 8:30 a.m.  Those arriving after these times are considered tardy and will need to do the following:

Park on the diagonal at the Pavilion.

Call the school (404-252-3910) and wait for an employee to don PPE and come to complete the Daily Health Screening and assist children to class.

Depending on the number of tardies, this can be a very time-consuming endeavor. Please make every effort to be as timely as possible.  Students may not arrive on campus after 10:00 a.m. without prior authorization from the Associate Head for Elementary & Middle Learning or the Toddler/Primary Division Head.

All families are allowed three (3) free tardies.  All tardy arrivals are recorded in each student’s file; the first three (3) will be recorded as ‘free’.

Late Arrival Procedure for On Campus Students

After completing the Daily Health Screening and Temperature Check at the Pavilion, the morning Receptionist:

  • Helps Toddler and Primary children to sanitize their hands and walks them to their classroom doors where the Teacher/Assistant admits students to the classroom, OR
  • Walkies a staff member to meet Lower Elementary students at the bottom of the exterior stairs near the Workroom. The staff member walks LE students up entry ramps, reminds them to hand sanitize, and unlocks the RFID door to admit students to the classroom, OR
  • Sends Upper Elementary and Middle School students to their classroom doors. The Teacher/Assistant reminds children to hand sanitize and admits students to the classroom.

The morning Receptionist logs late arrivals on the Late Arrival Log, noting the date, arrival time, student’s name, class, and the reason given by the parent.  The log is given to the Registrar who logs the reason into FACTS SIS attendance records daily. The log is saved in a binder for future reference.

To reduce the risk of transmission, students are not permitted to carpool with students outside their class/cohort.

Half Day Toddler parents/caregivers should arrive for pick up between 12:00-12:15 p.m., utilizing the Toddler parking spots in front of the Toddler playground or parking diagonally at the Pavilion, and remain in their vehicle; employees will walk toddlers to vehicles. Parents/caregivers should then, wearing a mask/face covering, quickly buckle the child and depart campus.

School Day Toddler parents/caregivers should arrive for pick up between 3:00-3:15 p.m., utilizing the Toddler parking spots in front of the Toddler playground or parking diagonally at the Pavilion, and remain in their vehicle; employees will walk toddlers to vehicles. Parents/caregivers should then, wearing a mask/face covering, quickly buckle the child and depart campus.

All Day Toddler students are picked up between 3:15-6:00 p.m. Parents/caregivers should park and call the school (404-252-3910). Then, wearing a mask/face covering, exit their vehicle and be seated on the bench outside their child's class garden gate. An employee will bring the child and his/her belongings to the classroom door where eye contact with parent/caregiver will be made before letting the child walk to his/her parent at the gate.  

Half Day Primary parents/caregivers should arrive for pick up between 11:45 a.m.-12:00 p.m. and join the carpool queue.  Employees will assist children into vehicles. Parents/caregivers should then pull forward to the Activity Court curb and, wearing a mask/face covering, quickly buckle the child and depart campus.

School Day Primary parents/caregivers should arrive for pick up between 3:00-3:15 p.m. and join the carpool queue.  Employees will assist children into vehicles. Parents/caregivers should then pull forward to the Activity Court curb and, wearing a mask/face covering, quickly buckle the child and depart campus.

Lower Elementary parents/caregivers should arrive between 3:00-3:15 p.m. and drive to the cul-de-sac, where staff members will open vehicle doors to allow children to enter their vehicles. 

All Day Primary students are picked up between 3:15-6:00 p.m. Parents/caregivers should park and call the school (404-252-3910). Then, wearing a mask/face covering, exit their vehicle and be seated on the bench outside their child's class garden gate. An employee will bring the child and his/her belongings to the classroom door where eye contact with parent/caregiver will be made before letting the child walk to his/her parent at the gate. 

Upper Elementary and Middle School students are picked up 3:15-3:30 p.m. in the cul-de-sac. An employee will open vehicle doors.

We are currently not offering the walk-up dismissal (purple cone).  All parents/caregivers must remain in vehicles and drive through for carpool pick up.

Parents/caregivers picking up both Lower and Upper Elementary/Middle School students should plan to arrive nearer to 3:15 p.m.

Early Dismissal Days

All Toddlers are picked up 12:00-12:15 p.m. Parents/caregivers should park in the Toddler parking spots near the Toddler playground or at the Pavilion and remain in their vehicle; Assistants will walk toddlers to vehicles.

All Primary parents/caregivers should arrive for pick up between 11:45 a.m.-12:00 p.m. and join the carpool queue.  Employees will assist children into vehicles. Parents/caregivers should then pull forward to the Activity Court curb and, wearing a mask/face covering, quickly buckle the child and depart campus.

Lower Elementary parents/caregivers should arrive between 11:45 a.m.-12:00 p.m. and drive to the cul-de-sac, where they will be directed to pull forward to their child’s Assistant or Teacher who will open doors. 

Upper Elementary and Middle School students are picked up 12:00-12:15 p.m. from the cul-de-sac. An employee will open doors.

We are currently not offering the walk-up dismissal (purple cone).  All parents/caregivers must remain in vehicles and drive through for carpool pick up.

Early Departure

As much as possible, early departures should be scheduled in advance with the classroom Teacher.  Parents should email their child’s Teacher a day in advance, indicating the desired departure time.  Teachers/Assistants will ensure children are ready. 

Early Departure Procedure for On Campus Students

Early Departures must be completed by 2:30 p.m.  We cannot accommodate Early Departures 2:30-3:15. Parents are encouraged to notify Teachers via email the day before a planned early departure or at a minimum call the school (404.252.3910) 30 minutes prior to the early departure so that the child can be ready to leave.

Parents must call the school again when they arrive on campus. The receptionist notes the student’s name, time and reason on the Early Departure Log and calls the classroom.

  • After calling the school, Toddler and Primary parents are asked to sit on the parent waiting benches outside class garden gates.  The Teacher/Assistant walks the child to the classroom door and makes eye contact with the parent outside the gate.  The child walks to the gate and the gate is opened by the parent.  Parent and student go immediately to their vehicle and depart campus promptly. (Half Day Toddler Early Departures are rare, and the Teacher/Assistant walks the child to the Pavilion to meet his/her parent.)
  • After calling the school, Lower Elementary parents are asked to wait in the Pavilion.  The Teacher/Assistant walks the child to the Pavilion.  Parent and student go immediately to their vehicle and depart campus promptly.
  • After calling the school, Upper Elementary and Middle School parents are asked to wait in the Pavilion. The child walks to the Pavilion independently and meets his/her parent in the Pavilion. Parent and student go immediately to their vehicle and depart campus promptly.

If an unplanned early departure is necessary, please call the Front Office at least 30 minutes before arriving on campus.  The Receptionist will ensure the message gets to the classroom and the student will be ready. The same pick-up procedure above will apply.

Late Departure for On Campus Students

If a Half Day Toddler, Half Day Primary, School Day Toddler, School Day Primary, Elementary or Middle School student is not picked up by the end of his/her carpool time:

  • The Teacher/Assistant takes the child back to the classroom.
  • The Teacher/Assistant phones the Front Office to see if a message was left by the parent. If not, the Teacher/Assistant phones the parent.
  • The Teacher/Assistant completes a Late Pick Up form (Parents do not need to sign the form this year) and keeps one copy. The other copy is given to the Registrar who emails the family asking them to acknowledge the email.
  • The Business Office bills the family $20 + $1 minute.
  • Classroom materials (including school computers) will be disinfected after each individual use with either an EPA-registered disinfectant or a UVC light wand.
  • Springmont will follow CDC guidelines for the regular use of an EPA-registered disinfectant that is active against coronaviruses.  All frequently touched surfaces will be cleaned throughout the day.  These areas include door handles, door push bars, handrails, sink surfaces, phones, desk areas, etc.
  • Springmont will practice routine daytime cleaning, sanitizing, and disinfecting of surfaces and objects that are frequently touched and nightly cleaning and disinfecting with electrostatic equipment.
  • Each classroom will have a ‘soiled materials’ area where items will be placed until the Teacher/Assistant can disinfect items. Classroom materials that cannot be disinfected will not be used.
  • Hand sanitizing stations have been placed at various locations around campus and outside all classrooms. Elementary and Middle School students will be instructed to use these stations before entering each morning and as needed throughout the day. Toddler and Primary students will be aided in the use of hand sanitizer.  
  • All classrooms have been rearranged to maximize physical distancing.
  • Plexiglass barriers are available in Elementary and Middle School classrooms for use when tables are shared.
  • Restrooms will be cleaned after each use.
  • Learning and other activities will occur outdoors as much as possible.
  • Supplies (pens, pencils, scissors, etc.) will not be shared.
  • Students will be explicitly instructed about all health and safety measures, including hand washing and physical distancing.
  • Signs and visuals have been placed at various locations around campus to remind students and employees of the importance of hygiene and physical distancing.  Hand washing will be frequent throughout the day.
  • Visitors are not permitted in classrooms during the school day.
  • All employees must wear a mask/face covering when on campus, at all times when it is not possible to physically distance (staying 6 feet apart) from students and other employees.  Mask/face coverings must securely cover the nose and mouth and may not be shared.  When alone in an enclosed office or classroom, mask/face coverings are not required.  Masks/face covering may also be removed outside when a physical distance of 10 feet from students and other employees can be consistently maintained. Medical experts now suggest double masking.  To make this a possibility for all employees, beginning Feb. 1, we will offer disposable surgical masks at the Front Office check-ins daily.  Please feel free to get a new one each day.  Surgical masks should be worn UNDER your cloth or KN95 mask, not as a single layer mask.
  • All students, ages 3 and older, must wear a mask/face covering when not able to physically distance from others (staying 6 feet apart).  Medical experts are now recommending double masking.  While we will not make this a requirement for students at this time, if you would like your children to begin double masking, please have them wear a disposable surgical mask UNDER their cloth or other regularly worn masks.  
  • Primary students will be strongly encouraged to wear masks/face coverings at all times (except while eating or drinking) while indoors, even when sitting 6’ apart and/or using plexiglass dividers. 
  • Elementary and Middle School students are required to wear masks/face coverings at all times (except while eating or drinking) while indoors, even when sitting 6’ apart and/or using plexiglass dividers.
  • Toddler and Primary students under age 3 are encouraged, but not required to wear a mask/face covering. 
  • Exceptions to masking are lunchtime, napping, outdoor play and activities. However, at all other times, such as entering and exiting the building and at carpool, masks are expected to be worn.
  • When being indoors with those outside one’s household or class is unavoidable, masks that fit properly, covering both nose and mouth tightly and securely, should always be worn AND a distance of at least 6’ from others should be maintained at all times, including during extracurriculars/sports practices and matches.
  • When outdoors with others outside of one’s household or class, masks should be worn except when a distance of at least 6’ from others can be consistently maintained.
  • Parents are expected to supply masks/face coverings for their child(ren) but Springmont will have a limited supply of child-sized masks available in case a student’s mask/face covering becomes unusable during the school day.
  • All masks/face coverings must be appropriate for the classroom environment.  Masks with commercial characters or inappropriate or distracting graphics are not permitted.
  • Gaiters and vented or valved face masks for students, parents, faculty, and staff are prohibited on campus. We also suggest you discontinue the use of these types of masks/face-coverings entirely as they do not help slow the community spread of COVID-19.
  • Exceptions to our mask/face covering policies for students 3 and older, as well as faculty/staff, require a doctor's note indicating a health risk for the wearer. Doctor's orders for exemptions must be on file by Tuesday, September 8, for current students and upon enrollment for new students.

If students or employees have any of these symptoms, they may NOT be on campus.

  • Fever*
  • Cough
  • Shortness of breath
  • Difficulty breathing
  • Other respiratory symptoms

*Fever is determined by a thermometer reading of 100.4 or higher or by subjective signs such as flushed cheeks, fatigue, extreme fussiness, chills, shivering, sweating, achiness, headache, not eating or drinking.

If students or employees have any two (2) of the following symptoms, they may NOT be on campus.

  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Repeated shaking with chills

Additionally, in keeping with our Illness Policy, students or employees experiencing nausea, diarrhea, vomiting, or other communicable diseases shall not be on campus.

Students/employees may NOT COME TO CAMPUS if they fall into the following categories:

  • Have been confirmed positive for COVID-19
  • Within the last 14 days, have had exposure** to any persons who have been confirmed positive for COVID-19 or who have symptoms of COVID-19.

**Exposure is sharing a household or having close contact (within 6 feet) for a period > 15 minutes.

If a student or employee falls into the above categories, they must:

  • Alert his/her supervisor (employee) or the school (student) at feedback@springmont.com; AND
  • Self-quarantine for 14 days from the last date of contact with the carrier.

Any student or employee who develops any symptoms of COVID-19 during the school day must leave campus as soon as possible. Parents will be notified by Head of School Jon Alden and the student will be isolated in a designated area while awaiting prompt pick up by a parent/caregiver.  An employee wearing PPE will supervise the symptomatic student from a physically safe distance. 

The following are designed to promote safe travel. Actions potentially requiring quarantining or testing before returning to campus include, but are not limited to:

  • Air travel or receiving visitors who have traveled by air (for children and those unvaccinated)
    • If any unvaccinated member of a student's household travels by air, that student must remain off campus until a negative test, administered 5-10 days after completion of travel, for the air traveler(s) is provided to the school.  Alternatively, the student may complete a 14-day quarantine.
    • If a student's household receives an unvaccinated person who has traveled by air, that student must remain off campus until a negative test, administered 5-10 days after arrival, for the air traveler(s) is provided to the school. Alternatively, the student may complete a 14-day quarantine.
  • Public transportation without masking
  • Eating and drinking indoors while closer than 6’ from people outside your household
  • Staying in hotels or other accommodations that have lobbies/internal hallways/elevators
  • Gathering with more than 10 people (including your household) including but not limited to amusement parks, concerts, sporting events, reunions, weddings, funerals, etc.
  • To notify Springmont that an unvaccinated member of your household has/will travel by air or your household will receive/receives an unvaccinated visitor who has traveled by air or if you have questions about travel plans, please email feedback@springmont.com 

While we will continue to ask all community members to follow all CDC guidelines and school policies, effective May 10, Springmont has amended our air travel policy for fully vaccinated people (which does not include children), only.

Fully vaccinated people may resume essential domestic air travel (i.e., required business trips, family emergencies, etc.) without quarantining and/or testing afterward so long as they:

  • follow all CDC travel guidelines (which include wearing a mask while traveling), 
  • are not exhibiting symptoms of COVD-19, AND
  • are willing to show official, dated proof of vaccination (CDC COVID-19 Vaccination Record Card) either before traveling or at arrival carpool after travel concludes. (To ensure the greatest possible medical confidentiality, we will not be keeping a copy or record of these.)

Further, children of fully vaccinated people who have participated in essential domestic air travel will no longer need to quarantine and/or test following the person’s return to the household assuming the above 3 conditions have been met.

Please remember that children under the age of 16 are not yet able to be vaccinated and are therefore not eligible for air travel without testing and/or quarantining afterward. 

In addition:

  • Those unable or unwilling to show official, dated proof of vaccination (CDC COVID-19 Vaccination Record Card) will be asked to quarantine and/or test, and children from that household will be asked to remain off campus until negative test results are provided.
  • If a household receives a visitor(s) who travel(s) by air, proof of vaccination or negative test results for the air travelers will be required before students from the household can return to campus.
  • All families with household members who have traveled by air are asked to continue to answer the Daily Health Screening app questions accurately, indicating YES for air travel for 14 days post return date. 

Following guidelines from the CDC, Springmont will continue to ask all members of our school community (including those fully vaccinated) to:

  • Wear a properly fitted mask and maintain physical distancing in all indoor public settings (i.e., stores, gyms) and when visiting indoors with unvaccinated people (which includes all children) from multiple households
  • Avoid large, indoor gatherings (i.e., crowded restaurants, indoor graduations/ceremonies, indoor concerts, and sporting events)
  • Wear a properly fitted mask and maintain physical distancing, as much as possible, when in crowded outdoor settings and venues (i.e., outdoor graduations/ceremonies, neighborhood gatherings, outdoor concerts and sporting events, graduation ceremonies, water parks/pool areas/swim meets, outdoor amusement parks, zoos, etc.)

 

No one may come to campus if they test positive for COVID-19 or exhibit symptoms.  The school must be notified immediately if a student or employee tests positive. The school will communicate any known cases to the class or cohort without identifying the student/employee’s name.  Springmont will also contact the Fulton County Board of Health and follow the guidance and instructions provided.

The school must also be notified if either a student or employee has been exposed to a confirmed case of COVID-19.

If a student or employee (or a student/employee’s family member living in the same household) has known exposure to Coronavirus, the employee/student may be asked to self-quarantine for 14 days from the last date of contact with the carrier.

If a student or employee (or a student/employee’s family member living in the same household) has symptoms of COVID-19 with no known exposure and is waiting for test results, the student/employee must self-quarantine until he/she receives a negative test result or meets the Return to Work/School criteria below.

If a student or employee receives a positive test result, that individual must self-isolate for 14 days.  Springmont may close that classroom or move the cohort/class to another space on campus if feasible. If recommended by the Fulton County Board of Health, the classroom will be disinfected after a 24-hour waiting period.  The classroom may then need to remain unused for an additional three (3) days.  We will not request a quarantine of an entire cohort/class unless a second individual develops symptoms or receives a positive test result. 

If an entire cohort/class or the school community must quarantine, we will switch that cohort/class or the entire school to the Fully Remote Learning scenario.

Procedures may change based on community conditions and public health best practices.

If a student must remain home longer than 72 hours but feels well enough to participate in learning, the student’s Teacher will begin to make arrangements for At Home Learning to commence on the 6th missed school day.  For Toddler students, this would be arranged by their classroom Teacher.  Primary and Elementary students may be able to temporarily join the respective ROLO class with the ROLO Teacher serving as an academic coach under the direction of the child’s classroom Teacher.  Middle School advisors, in conjunction with other Middle School faculty, would create a plan for continued At Home Learning.

Our support for students in quarantine is designed for those who inadvertently are exposed or contract the virus and must stay home for an extended period, not to allow for students to learn from home after travel/holiday visits or as a preferred option.

Individuals with confirmed COVID-19 or suspected COVID-19 can return to school after:

  • At least 3 days (72 hours) have passed free of fever without the use of fever-reducing medications; AND
  • Has no other symptoms; AND
  • At least 10 days have passed since symptoms first appeared; OR
  • Tests negative for COVID-19 7-10 days after exposure.

Classroom visits and in-person observations will cease until safe to commence.  Virtual Observations of your child's class are available in October and by appointment.  Observations of classes at the next level will be offered virtually in December.

Parents and students attending Zoom meetings should assume that they are being recorded; however, not all meetings are automatically recorded, and not all will be shared.  This is at the discretion of the host. 

Email is the best method of communicating with Teachers and Assistants.  Phone calls will not be forwarded to classrooms.  The Receptionist will deliver messages to Teachers or students as appropriate.

Thursday folders will not be used this year.  However, there will be occasions that students bring home some of their work and/or important school communications in envelopes that do not need to be returned.

Field Trips, Going Outs, & Landschool Trips

All Landschool trips will be postponed.  We hope to be able to resume these offerings once CDC guidelines and safety measures allow.  Field Trips and Going Outs will be virtual. 

Parent/Teacher Conferences & Meetings

Parent/Teacher Conferences and meetings will be held virtually.

Toddler All Day and Primary All Day classes will be open until 6:00 p.m., but our Elementary and Middle School students must be picked up at their regular dismissal times.  We will not be offering Early Morning Care or Extended Day for Elementary and Middle School students until it is safe to do so.  Likewise, we are unable to offer Enrichment activities to any level as we cannot host outside individuals on the Springmont campus or mix classes/cohort groups.

Snacks

All students and employees must bring their own snacks to campus, daily.  Communal snacks will not be served. Individual servings of pre-packaged, store-bought items may be permitted for birthday celebrations or holiday celebrations. 

Lunch

All students and employees must bring their own lunch to campus, daily.  As much as possible, and to reduce the use of disposables (plastic plates, cups, etc.), lunch containers should also serve as dishware.  Current guidelines do not allow for the use of communal dishware.

When possible, classes will utilize additional spaces, such as outdoor garden picnic tables, during lunchtimes.  Physically distanced dining will be encouraged.  Hand washing and/or hand sanitizer use will occur before and after eating. 

Microwaves are available in Elementary and Middle School classrooms for brief warming of lunches.  Teachers/Assistants will review the proper use of microwave ovens with students; however, for health & safety, students must be able to independently operate microwaves without the assistance of an adult.

Toddler and Primary children’s food items that need to be served warm must be sent to school pre-warmed and in a thermal container.  Microwaving or warming will not be available for Toddler and Primary students.

Water

Instead of disposables or classroom cups/mugs, all students and employees should bring and use a reusable water bottle, daily.

Service vendors (i.e. HVAC repair) will be scheduled at non-operational times, if possible. If immediate service is required:

  • Vendors will be required to wear masks/face-coverings and complete the Daily Health Screening.
  • Indoor areas and surfaces will be disinfected after completion of the service.

Springmont will manage deliveries with the utmost attention to health and safety.

The Media Center will not be open to visitors.  Elementary students will have access to our online library and to the Media Center on their class' assigned morning. They may also check out books for delivery to their classrooms by the Media Center Specialist.

Toddler and Primary Teachers will make selections for the classroom and individual students.

  • Students will nap in their own classrooms.
  • Cots will be assigned to children, and they will use the same one each day.
  • Cots will be placed 6’ apart from one another.
  • Bedding will be sent home weekly to be laundered.

Despite outdoor transmission of the virus being much lower than indoor transmission, classes/cohort groups will not mix.

The use of personal computers by both students and employees is discouraged.  Elementary and Middle School students will be required to agree to an updated Student Technology Policy.  Primary students will also have to agree to a Computer Use Agreement should we switch to the Fully Remote Learning scenario.  Elementary and Middle School students, with Teacher supervision, will use school computers on campus.  Employees are provided with appropriate devices, as needed.

Toddler students who are ready to transition to the Primary level will do so during calendar breaks – i.e. following a long weekend or after Thanksgiving Break, Winter Break or Spring Break.

Families First Coronavirus Response Act

(FFCRA) has a provision for Emergency Paid Sick Leave due to COVID-19.  "Employers must provide full-time employees with 80 hours of paid sick leave and part-time employees with paid sick leave equal to their average number of hours worked in a two-week period.  Emergency paid sick leave must be paid at a rate at least equal to the greater of: (i) the employee’s regular rate of pay; (ii) the applicable minimum wage rate under the Fair Labor Standards Act; or (iii) the applicable state/local minimum wage rate where the employee is employed.  The maximum benefit is $511/day (up to a maximum total benefit of $5,110) for the employee’s own quarantine, diagnosis, or illness and up to $200/day (up to a maximum total benefit of $2,000) if the paid leave is to care for another."  

Movement about Campus

To mitigate the potential spread of the virus, employees must remain in their designated spaces (office space or classroom) as much as possible.  Congregating in the Workroom, Kitchen/Restroom area, Media Center, Conference Rooms, or classrooms/workspaces other than one’s own is strongly discouraged. Restrooms have been assigned.

Propping Doors

Classroom doors should be propped open at common entry and exit times (daily arrival and dismissal times and when going out and in for recess, etc.) to minimize the number of people who must touch door handles/push bars.  For security reasons and because propping doors taxes our alarm/RFID system, doors should be shut at all other times.

Telecommuting

In the event of an emergency such as a weather disaster, public emergency, or pandemic that threatens the welfare and safety of our community, Springmont may invoke a temporary telecommute arrangement to ensure continuity of school operations. Employees will be advised of such an arrangement by the Head of School. Telecommuting work does not alter an employee’s duties, obligations, responsibilities, and/or conditions of employment with the school. Employees remain responsible for adhering to the school’s policies and procedures, including but not limited to the Employee Handbook.  

Marking On Campus Students Absent

All absences should be marked in the FACTS SIS attendance record with one of the following:

  • Failed screening – Morning Receptionist emails this information to Teachers/Assistants after carpool daily and again after 10 am as needed
  • Failed temperature – Assistants record this as they take attendance daily
  • Other – Teachers/Assistants list the reason as emailed by the parent
  • No Show – Teachers/Assistants call parents of students who do not show up by 10 am daily.